- Pay is $32 - $35 per hour based on experience.
- 12- month assignment with the potential to convert to a permanent employee based on performance.
- Fully remote role (must be local to Schaumburg, IL) with potential travel opportunities to Florida expensed by the company.
- Coordinate with internal staff and vendors to establish event requirements.
- Plan and facilitate logistics to include contract negotiations, attendee lists, lodging, transportation, venue preparation, presentation materials, security, catering, entertainment, equipment, dcor, marketing.
- Locate resources, conduct site visits, and lead pre-event meetings to help staff make decisions about all activities related to the event, meeting, or conference.
- Create, distribute, and respond to requests for quotes (RFQ) and contract for venues.
- Schedule and coordinate resources for meetings and events hosted at company locations.
- Manage cost containment, equipment logistics, venue/room setup.
- Serve as a liaison to staff and vendors throughout the planning and execution process.
- Establish, document, organize, and archive procedures and processes for events.
- Build and maintain a comprehensive database of industry contacts, vendors, venues, RFQs, historical information such as quantities, meals, etc.
- Manage issues as they arise before, during, and after events.
- Comply with legal, insurance, health, and safety regulations and policies at all times.
- Bachelor's Degree is required.
- Ability to work collaboratively with support, program, regional and territory organizations.
- Proven success in managing event planning and coordination and ensuring projects progress according to a committed schedule and budget.
- Leadership skills and ability to effectively delegate and hold resources accountable.
- Strong interpersonal and communication skills.
- Experience in building and maintaining positive business relationships.
- Excellent communication (oral, written and presentation), interpersonal, organizational, problem-solving, multi-tasking, and time management skills.
- Excellent negotiation skills.
- Highly motivated, creative, flexible, detail and results oriented without losing sight of the big picture.
- Ability to establish oneself as a trusted advisor, handle pressure, and make good decisions quickly.
- Ability to work remotely or in an office with some travel.
- Strong team player who is willing to aid where and when needed to meet project deliverables and deadlines.
- Tech savvy: ability to learn new technology quickly.
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