No more applications are being accepted for this job
- Performs a variety of duties in support of department managers, various administrative operations and activities within an assigned department including budget development, program coordination and monitoring, and departmental policy and procedure development, implementation, and administration.
- Coordinates assigned activities with other functions, divisions, outside agencies, and the general public.
- Performs a variety of professional-level research, administrative, operational, and analytical duties in support of an assigned department.
- Identifies issues, collects data, analyzes alternatives, and makes recommendations as to appropriate action, prepares and presents reports, participates in special projects and assignments.
- Responds to and recommends resolution to difficult and sensitive inquiries and complaints.
- Prepares Requests for Proposals and manages contracts.
- Reviews and reconciles monthly bills; verifies accuracy of payments to plans; identifies, reports, and reconciles discrepancies.
- Prepares variety of materials, drafts, letters, memos, reports, manuals, forms, and maintains databases, departmental records, file storage, and management systems.
- May provide functional and technical supervision to technical and administrative support staff.
- Keeps abreast of current developments and trends in the field of public administration.
- Monitors state and federal legislation regarding assigned areas, interprets state, federal, and grant regulations, and assesses departmental or City compliance with same, may assist in developing programs and procedures in response to new legislation.
- Conducts surveys, analyzes data, reports findings, and makes appropriate recommendations.
- Prepares and distributes a variety of routine and non-routine reports, statistical tables, charts, and graphs; attends and participates in a variety of meetings and committees as assigned.
- Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.
- Coordinates and reviews activities for major development and construction projects and programs by private developers and/or builders. Coordinates budget preparation, administration, and control.
- Coordinates and prepares public outreach to residents, community groups, and business community.
- Coordinates operations associated with City owned housing. May identify, apply for, and administer various grants.
- Assists in preparing staff reports for City Council and Commissions; may implement and disseminate approved items.
- Assists the Department in all purchasing functions including: the preparation, and management of Requests for Proposals, Requests for Qualifications, Requests for Information; the preparation, monitoring, and administration of departmental contracts; preparation of purchase orders. Coordinates budget preparation, administration, and control.
- Assists in the creation of Departmental Policy. Assists with Special Projects as assigned.
- Assists in reviewing and finalizing departmental correspondence, submittals, legal documents, and forms for approval.
- Assists in monitoring and analyzing electric, natural gas, broadband, and water federal and state legislation and regulatory actions, including environmental compliance, and makes recommendations.
- Assists in reviewing and finalizing departmental correspondence, submittals, legal documents, and forms for approval.
- May lead and manage programs and projects, including Emergency Response Plan, Strategic Planning, benchmarking/Key Performance Indicators, or Enterprise Risk Management program.
- Assists in preparing staff reports for City Council and Commissions; may implement and disseminate approved items.
- Assists in financial planning and analysis, budgeting, and monthly financial reporting.
- Assists in analyzing and evaluating quantitative and qualitative data to assess the effectiveness of program goals and objectives.
- Keeps abreast of current developments and trends in the field of public health and Certified Unified Program Agency program elements.
- Facilitates department outreach and education efforts through site visits, workshops, distribution of information flyers, and surveys.
- Conducts routine data monitoring, including quality control, data management, and data analysis.
- May recommend solution-oriented changes, including process optimization, cost reduction, and identification of new program opportunities.
- Leverages data analytics for assessing department operations and delivers policy recommendations.
- Collaborates with stakeholders to gain an in-depth understanding of critical needs and requirements.
- Assists in identifying and proposing remedies for operational challenges to improve department efficiency.
- Principles, methods, and practices of public administration, municipal operations, and budgets.
- Principles and practices of office administration.
- Records management principles.
- Research techniques, methods, and procedures.
- Telephone etiquette protocol.
- Customer service standards and protocols.
- Principles and methods of leading and training.
- Business computers and standard MS Office software applications.
- Providing highly skilled technical and professional level support to executive or management-level personnel.
- Preparing correspondence, agendas, and various types of documents.
- Gathering pertinent information, making thorough analysis, and arriving at sound conclusions and projections.
- Organizing and maintaining departmental records and filing systems.
- Responding to public inquiries.
- Coordinating special projects in support of administrative operations.
- Operating a personal computer utilizing a variety of business software.
- Explaining City policies and procedures.
- Communicating effectively verbally and in writing.
- Leading and coordinating the work of designated staff.
- Dealing tactfully and courteously with elected officials, employees, and the public.
- Establishing and maintaining cooperative working relationships with elected officials, managers, fellow employees, and the public.
- Yes
- No
- Yes
- No
- Yes
- No
- Not Applicable
Management Analyst - Los Angeles, United States - City of Vernon, CA
Description
Salary : $92, $111,924.80 AnnuallyLocation : City of Vernon City Hall 4305 Santa Fe Ave. Vernon, CA
Job Type: Full Time
Job Number:
Department: Public Works
Opening Date: 05/13/2024
Closing Date: 6/9/2024 11:59 PM Pacific
Job Summary
EMPLOYMENT OPPORTUNITY WITH THE CITY OF VERNON
MANAGEMENT ANALYST
MONTHLY SALARY: $7,674 - $9,327*
PLUS, AN EXCELLENT BENEFITS PACKAGE
* 3% Cost of Living Increase effective July 14, 2024
FINAL FILING DEADLINE
SUNDAY, JUNE 9, 2024, 11:59 P.M. OR WHEN WE RECEIVE THE FIRST 100 QUALIFIED APPLICATIONS, WHICHEVER OCCURS FIRST
THIS RECRUITMENT IS TO FILL FULL-TIME VACANCIES IN THE THE AND THE AND TO ESTABLISH AN ELIGIBILITY LIST TO BE USED FOR FUTURE VACANCIES.
Under general supervision, performs a variety of routine to journey-level analytical, technical, complex, and administrative tasks in support of a City Department; work requires the exercise of independent judgment, initiative and discretion based on knowledge of policies and procedures and municipal operations in performing daily activities.
DISTINGUISHING CHARACTERISTICS: Management Analyst is the journey level in the Management Analyst job series; incumbents work under general supervision, and perform a variety of journey-level analytical, technical, complex, and administrative tasks in support of a City Department. This class is distinguished from the Senior Management Analyst by the performance of the more routine tasks and duties assigned to positions within the series; the absence of lead responsibility for one or more functional areas, and the absence of responsibility for direct supervision of professional-level subordinates. As incumbents in this class gain experience, they receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Incumbents report to the City Administrator, a Department Director, or a Division Manager.
Essential Functions
Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job flyer does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
Education, Training and Experience Guidelines: Bachelor's Degree in Public Administration, Public Health, Business Administration, Public Policy, Political Science, English, Finance, Economics, or related field; AND three (3) years of professional level experience in governmental finance, budgeting, and analysis OR program/project management activities in the public sector.
Supplemental Information
Knowledge of:
"The City of Vernon is an Equal Opportunity Employer"
CITY OF VERNON - HUMAN RESOURCES DEPARTMENT
Lisette Grizzelle, Senior Human Resources Analyst
, ext. 166
The City of Vernon offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental vision, life, and long term disability insurance.
Retirement Benefit: Retirement benefits are provided by the California Public Employees' Retirement System (CalPERS):
Effective January 1, 2013, newly hired non-safety employees who are new CalPERS members, as defined by the Public Employees' Pension Reform Act of 2013 ("PEPRA"), will be enrolled in the CalPERS 2% at 62 benefit formula. New members will be required to pay 7% as their member contribution.
An employee who is a "classic" member of CalPERS, will be enrolled in the CalPERS 2.7% at 55 benefit formula. Classic employees urrently pay an 8% employee contribution and a 3% share of the employer contribution.
Cafeteria Benefits Plan: The City offers a monthly allowance towards the purchase of a HMO, PPO or HSA medical plan for the employee and their family members. Any remaining amount can be used towards the purchase of a HMO or PPO Dental plan and Vision coverage for dependents. Vision coverage is included at no cost to the employee. Supplemental Insurance plans are available.
Holiday pay: The City observes 13 holidays per calendar year.
Bilingual pay: Employees in eligible positions who successfully demonstrate Spanish speaking skills would be eligible to receive an additional $275.00 a month.
Vacation:
Continuous Years of Service Vacation Hours Earned Bi-Weekly Accrual
1st year thru 4th year 80hrs; 3.08 accrual rate
5th year thru 9th year 100hrs; 3.85 accrual rate
10th year thru 14th year 120hrs; 4.62 accrual rate
15th year thru 24th year 160hrs; 6.16 accrual rate
25th year and more 190hrs; 7.31 accrual rate
Sick Leave: All full-time employees shall accrue up to 80 hours of sick leave per calendar year, at a rate of 3.08 hours per pay period.
Tuition Reimbursement: $2,200.00 is available to those who satisfactorily complete job related college courses.
Other Benefits: Most employees work a 4/10 schedule. In addition, the City offers bereavement leave and jury duty.
Miscellaneous Benefits: The City provides an interest-free loan program for the purchase of a computer, corrective eye surgery and a hearing aide device.
The City of Vernon encourages you to log onto our website for the benefit details
01
Completion of the following supplemental questionnaire is REQUIRED for your application. The information you provide will be evaluated to determine your eligibility to participate in the next phase of the recruitment process. Please be detailed and include all information requested. Comments such as "see resume" or "see application" are not valid responses. All submitted information is subject to verification at any time during the recruitment and selection process. Falsification of any information or failure to complete this questionnaire as instructed may result in disqualification. I understand and will abide by the above information and instructions (Please type your full name.)
02
Do you possess a Bachelor's Degree in Public Administration, Public Health, Business Administration, Public Policy, Political Science, English, Finance, Economics, or related field?
Do you possess at least three (3) Full-Time years of professional level experience in governmental finance, budgeting, and analysis OR program/project management activities in the public sector?
If you answered "Yes" to the previous question please briefly list related work experience by including the following: 1. Employer Name 2. Position Title 3. Employment Dates 4. Work Hours/Week 5. Job Functions / Areas of Responsibility. If you answered "No" please type N/A.
05
Do you have work experience in Health and Environmental Control? If yes, please describe the type of experience and level of responsibility? If no, please type N/A.
06
Do you have work experience in Public Works? If yes, please describe the type of experience and level of responsibility? If no, please type N/A.
07
Do you have work experience in Public Utilities? If yes, please describe the type of experience and level of responsibility? If no, please type N/A.
08
If your driver's license is out of state, do you have the ability to obtain a California state driver's license by the time of appointment?