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    • office manager - Orlando - Florida Sheriffs Youth Ranches

    Florida Sheriffs Youth Ranches
    Florida Sheriffs Youth Ranches Orlando

    1 month ago

    Default job background
    Description

    Job Title: Office Manager

    Summary: We are seeking an experienced and detail-oriented Office Manager to join our team at {company}. The successful candidate will be responsible for overseeing the daily operations of our office, ensuring accuracy in financial transactions, maintaining attendance and leave records, and providing secretarial support as needed.

    Responsibilities:

    • Coordinates Purchases: Assures that requests for purchases have been properly approved, issues purchase orders, verifies invoice extensions and totals, obtains approval for payment, matches all information regarding purchase (invoices, purchase orders, freight tickets, and receiving reports), assigns account numbers and vendor numbers for all vouchers, completes voucher forms as prescribed by the Accounting Department, forwards completed vouchers and supporting documentation to the Accountant.
    • Maintains Petty Cash: Issues reimbursement for properly prepared and approved requests, receives and prepares deposits of monies due the program, forwards cash receipts form, adjusting journal entry, and monies to the Accountant for processing and deposit, requests petty cash reimbursements as needed, forwards completed voucher form and supporting documentation to the Accountant for processing and payment.
    • Submits Vehicle Service Reports: Submits vehicle service reports to the Main Office Business Manager, prepares and submits information for the Monthly Vehicle Report to the Main Office Business Manager, checks monthly vehicle logs and forwards the commuting mileage report to the Main Office Business Manager.
    • Prepares Payroll Information: Obtains and forwards all information relative to payroll to the Human Resources department, maintains payroll printouts, answers questions regarding payroll and attendance and leave, receives all approved requests for leave and time sheets, checks for accuracy, and forwards to the Human Resources department.
    • Responsible for Miscellaneous Assigned Campus Credit Cards: Visa, Store Charge Cards, Gas Cards
    • Responsible for Obtaining and Forwarding Personnel Information: Maintains program personnel files, answers questions regarding personnel matters, ensures that all the necessary paperwork for applicants is collected and complete in order to start the background screening process, during the background screening process, answers inquiries and contacts the applicant with the aid of the supervisor when needed, ensures that personnel documents on new employees, salary changes and terminations are forwarded to the Human Resource department on a timely basis, ensures all files are completed and ready for CQD reviews.
    • Responsible for Performing Secretarial Duties: Possesses alertness and enthusiasm as the primary receptionist, maintaining a high level of hospitality and attentiveness to make all callers and visitors feel welcomed and informed of Youth Ranches services, demonstrates attentiveness and responsibility with regards to all mail ensuring proper delivery to staff, exhibits determination and thoroughness in processing program service packets and endurance to ensure correspondence and paperwork for all youth is completed in a timely manner, including: Request for Services, Summer Camp, Census, admissions and other required documentation as needed, takes initiative to ensure timely completion of necessary reports and pending correspondence, ensuring that guidelines and procedures set forth in the Family Services Operations Manual are followed with related outlines and forms, displays orderliness and thoroughness in serving as the primary meeting reservationist for the various agency meetings held at Camp.

    Requirements:

    • Education and Experience: High School diploma and at least 3 - 5 years' work experience in an accounting or clerical position with
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