Conference Plan Coordinator - Dearborn, United States - AVI-SPL

Description

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Job Summary
Responsible for coordinating client site AV integration projects to meet profitability quality and safety/customer satisfaction objectives.
Essential Duties and Responsibilities
Facilitate plan design and deliver Audio Visual collaboration technology in client conference rooms to support company meetings and conferences
Responsible for acquiring information to develop client AV conference requirements including site surveys room scheduling preliminary design; trades scheduling

Requires demonstrable project management experience in delivering conference-room based collaboration technology with an emphasis on high-quality projection control & audio/video conferencing solutions.

Responsible for direction of personnel and activities on project site
Meet with customers suppliers and planners to evaluate site-specific requirements such as HVAC electrical network etc
Work with the Audio Visual supplier's engineers to recommend technical & facility architecture
Participate in the evaluation and recommendation of presentation audio and video products including supplier services and vendor management
Work with the client and UAW trades to obtain labor and material quotes for facility preparation obtain clearances & consult on electrical plant and HVAC remediation requirements
Assume ownership of assigned conference room installation projects including acting as lead for project planning execution and communication processes
Obtain and read all contract documents including but not limited to:

bid drawings and specifications contract project workbook subcontractor scopes of work and construction schedule
Acquire a thorough understanding of project requirements and objectives
Attend project kick-off meeting that includes key participants including client sales engineering fabrication and installation and UAW trades
Coordinate all in house activities associated with project execution
Create update and manage the client quote log and Room Build Plan schedule
Function as the focal point for project communication and documentation
Coordinate activities with general contractor construction manager owner and other trades as required
Provide regular reports of job progress to client and Project Manager
Cooperatively manage and monitor the labor and installation personnel over the course of the project and communicate (upward) any issues Generate and/or respond to construction communication
Regularly inspect installation work performed by staff and/or subcontractors.

Other duties assigned as needed

Skills and Abilities

Self-starter capable of working independently and ensuring to meet deadlines
Excellent communication and interpersonal skills both verbal and written
Ability to balance multiple tasks with changing priorities
Demonstrate time management skills with attentio

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