Executive Assistant - West Palm Beach, United States - United Franchise Group

Description

Company Description

UFG, Inc.

Executive Assistant - General Counsel

If you are looking for an opportunity to thrive and build a rewarding career with an industry-leading company - this is your chance to join us at United Franchise Group We are the umbrella company to a successful group of the world's largest franchise systems. Our franchised concepts specialize in personalized business services including signs, embroidery, and business brokerage. With over 38 years in the franchising industry and more than 1600 franchisees throughout the world, United Franchise Group offers unprecedented leadership and solid business opportunities for entrepreneurs.

As we continue to grow, so does our need for highly motivated individuals like you to join our team as full time Executive Assistant to UFG's General Counsel. Our continued success has led us to create more of these important roles in our headquarters in West Palm Beach, FL. With us, you'll enjoy an awesome casual work environment with a great team of smart, motivated, innovative and fun people. More than just another job, this is a fantastic opportunity to establish yourself and build a career in this globally expanding industry.

If the thought of making a difference excites you and would like to bring and put into action your talents and entrepreneurial spirit to an organization that will inspire you to reach your true potential - we may be the perfect fit for you.

Job Description

As an Executive Assistant to the General Counsel, you will provide legal administrative support to our General Counsel and other members of the Legal Department with the day-to-day operations of the legal needs for all of the UFG affiliated entities, including the preparations of documents necessary to comply with federal, state, and local regulations in the conduct of business activities.

Specific duties for this administrative support role include:

• Schedule meetings, agendas, and conference calls
• Manage and coordinate calendars in Outlook on a daily basis
• Answer, screen, and direct all incoming calls, handling issues properly, and transferring or relaying messages internally or externally
• Expense report filing, tracking, and invoice paying
• Organize and sustain the filing system, filing correspondence, and other records
• Manage time effectively to meet and exceed deadlines to ensure availability for additional projects
• Demonstrate an ability to understand and explain franchise transactions and a franchise business model
• Assist with the management and administration of a portfolio of trademarks and other intellectual property
• Organize and maintain Legal Department files
• Assist with ideas for streamlining and improving efficiency of Legal Department work product
• Utilize strong organization skills and keen attention to detail to manage multiple, concurrent transactions in a fast-paced environment
• Assist with annual updates and preparation of ancillary documents for Franchise Disclosure Documents, and filing annual reports and renewals for all affiliated business entities

Qualifications

We are looking for a proactive and results-oriented Executive Assistant who combines a persistent personality and impeccable attention to detail, with an entrepreneurial spirit and strong communication abilities. In addition, you should be highly organized with the ability to manage multiple priorities and thrive under pressure within a fast-paced environment. It is also vital that you display excellent verbal and written communication and interpersonal skills, with the ability to quickly establish rapport and credibility to build solid business relationships.

Specific qualifications for this legal assistant role include:

• Associate's degree, four-year degree, or paralegal certificate from an ABA-approved program

OR 3-5 years' experience working as a paralegal in corporate law or transactions

OR equivalent combination of education and experience

• Experience in franchise law preferred; experience in business law or intellectual property law a plus
• Prior experience communicating with outside or inside counsel
• Customer-oriented with strong interpersonal and organizational skills
• Ability to prioritize and meet deadlines

Additional Information

Once you become part of our amazing team of winners you'll enjoy:

• Competitive compensation
• Comprehensive training to hone your skills
• Paid travel opportunities
• Medical, Dental, Vision, and Life insurance coverage
• Short- and Long-term disability insurance
• Generous time off and paid Holidays
• 401(k) plan with company match
• Social gatherings and team building activities
• Leadership workshops for personal development
• Recognition for our top performers
• Philanthropy - a chance to give back to the community

All your information will be kept confidential according to EEO guidelines.

Join us at United Franchise Group - a global leader for entrepreneurs

Apply today