Asset Planning Manager - Seattle

The City of Seattle is seeking an Asset Planning Manager to lead strategic capital and asset planning for a large portfolio of Finance and Administrative Services (FAS) assets. · This role oversees the City's facility asset management program and directs systems supporting the Fa ...

Job description

The City of Seattle is seeking an Asset Planning Manager to lead strategic capital and asset planning for a large portfolio of Finance and Administrative Services (FAS) assets.

This role oversees the City's facility asset management program and directs systems supporting the Facility Operations Division.


ABOUT US

The 500-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 City facilities—including police and fire stations—overseeing the City's neighborhood customer service centers and Customer Service Bureau and making sure minority-owned businesses can equitably compete for City contracts.

Job Responsibilities

Capital & Asset Planning

Develop and implement data-driven strategies to prioritize and scope capital investments, translating strategic objectives into discrete capital projects and major maintenance initiatives.

Establish and maintain a deep working knowledge of FAS's asset portfolio, including physical condition, functional role, operational criticality, and service impacts.

Lead the development and continuous improvement of capital planning tools, asset data standards, investment criteria, and analytical frameworks.

Develop capital investment strategies based on condition, performance, safety, resiliency, service reliability, customer experience, access, land-use context, and lifecycle cost considerations.

Conduct advanced analysis such as life-cycle costing, deterioration modeling, and scenario planning to link investment decisions to measurable outcomes.

Plan for mid- and long-term renovation, rehabilitation, replacement or disposition of FAS facilities, directing analysis to identify least-cost approaches, and recommend associated projects and budgets to department management and Executive leadership.

Strategic Leadership & Coordination
Coordinate cross-asset and cross-departmental planning efforts to align goals, outcomes, and project development strategies.
Develop strategic frameworks to optimize asset performance, identify land-use and redevelopment opportunities, and support long-term portfolio optimization.
Advise FAS leadership by preparing clear, actionable reports with alternatives and recommendations to support executive decision-making.

Collaborate closely with Facility Managers, Capital Development, Real Estate and Planning Services, Accounting and Budget Services, Purchasing and Contracting, and external partners to align project planning, funding, and execution.

Program, Budget & Contract Management

Oversee capital planning budgets and support annual operating and capital budget development and forecasting, track expenditures and implement fiscal controls.

Play an integral role in preparing the Facility Operations $72+ million budget and associated rates to other departments.
Monitor the approved budget, recommending adjustments that have Citywide impacts.

Collaborate with FAS Capital Development to lead development and delivery of the Six-Year Capital Improvement Plan (CIP) and supporting documents such as Facility Condition Assessments.

Manage consultant engagements, scopes, schedules, deliverables, and contract performance; authorize payments for professional services.
Coordinate with regulatory agencies, utilities, and public partners to ensure project compliance and integration of external requirements.

Communication & Stakeholder Engagement
Lead stakeholder engagement for facility capital projects and develop communication strategies and materials for major capital initiatives.
Provide planning, technical, and asset management guidance to Facility Managers across all FAS facilities.
Conduct high-level, sensitive negotiations with other governmental agencies, tenant departments, and non-profit agencies housed in City facilities.

Brief and inform the Facilities Operations Director; the FAS Department Director, the Mayor, City Council, and other department staff regarding projects that involve City-owned facilities.

People & Organizational Leadership
Provide leadership and management for the Asset Planning workgroup.
Participate in hiring, performance management, training, and professional development of staff.
Support direct report staff and guide project execution to ensure quality, consistency, and accountability.
Manage four professional staff with specialties including sustainability analysis, asset evaluation, systems administration, and data analysis.

Energy & Resource Conservation

Collaborate with Seattle Office of Sustainability & Environment (OSE) and oversee implementation of City climate, energy, and water-reduction goals within FAS facilities.

Promote energy-efficient practices and support decarbonization and resource conservation initiatives across the portfolio.

Qualifications


Minimum Qualifications:
Bachelor's degree in Facility Management, Architecture, Construction Management, Engineering, Urban Planning, Business Administration, or a related field.

Five (5) years of experience in asset planning, financial analysis, property management, project management, construction of civic or institutional facilities, or a related discipline.

Five (5) years of experience in senior-level management, providing strategic leadership to teams, and oversight of complex budgets for facilities and capital infrastructure projects.

Current Washington State Driver's License or evidence of equivalent mobility.

Other combinations of education, training, and experience will be evaluated on an individual basis for comparability.

The most successful candidates will possess the following:
A working knowledge of building construction and systems.
Advanced degree in Facility Management, Architecture, Construction Management, Engineering, Urban Planning, Business Administration, or a related field.

Professional certifications such as Certified Facility Manager (CFM), Facility Management Professional (FMP), Facilities Management Administrator (FMA), American Institute of Certified Planners (AICP), Project Management Professional (PMP) or Professional Engineer (PE).

Experience managing and tracking a large and complex operating and capital budget.
Strong strategic, analytical, and quantitative skills.
Exceptional written, verbal, and presentation abilities.
Proven ability to collaborate across departments and build effective stakeholder relationships.
Demonstrated leadership, supervision, and team-building capabilities.
Ability to translate complex technical and financial information into clear, compelling narratives and visuals.
Proficiency with analytical and visualization tools; experience with asset management systems.
Knowledge of enterprise asset management, building information systems, and property management platforms.
Thorough understanding of building systems, construction methods, codes, costing, safety standards, and project management frameworks.
Ability to manage multiple priorities in a high-profile, fast-paced environment.
Strong judgment, problem-solving, and risk management skills.
This position acts in close coordination with and provides technical support to other managers in the division.

Well-developed skills that apply to each of these management areas (Facility Maintenance, Real Estate, and Property Management) are a plus.

Additional Information

This position is classified as a Classified Civil Service, Regular, Full-Time. This position is FLSA exempt (not eligible for overtime).

The salary range for this individual role has been identified as $ $84.88 per hour or $118,000 – $177,000 annually.

Applications are reviewed after the posting closes.

You must submit the following items to be considered for this position no later than 4:00pm Pacific Time on the scheduled closed date.

Completed NEOGOV online application.
Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
Current resume indicating relevant experience, knowledge, skills, and education.
License, Certification and Other Requirements
Current Washington State driver's license or evidence of equivalent mobility.

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application.


PLEASE NOTE:

This job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

Background Check:

Applicants must successfully pass a background check, which will be conducted in accordance with Seattle's Fair Chance Employment Ordinance, SMC Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.

Why work at the City of Seattle?
The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism.

Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same.

To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

The City of Seattle offers a comprehensive benefits package.

For more information about employee benefits is available on the City's website at:

If you have questions regarding this bulletin or employment at Finance and Administrative Services, please send an email to .

FAS promotes diversity and inclusion in employment. If accommodations are needed during the selection process, please contact us.