- Manage all requests for purchasing according to rules, regulations and policies outlined by the NC Division of Purchase and Contract, NC Interactive Purchasing System, Department of Information Technology, and Department of Administration of the State of North Carolina.
- Serve as P-Card Administrator and reconcile monthly statement.
- Prepare various reports.
- Create new vendor accounts in Colleague.
- Assist authorities during audits and inspections.
- Manage the disposal and/or relocation of equipment.
- Responsible for listing, selling and coordinating client pick-up of all publicly auctioned surplus property. Document the disposal of all surplus property of no value.
- Perform inventory prior to each exit interview.
- Perform inventory annually.
- Manages all requests through E-Procurement for the purchase of equipment, supplies, materials, printing, and services according to the rules, regulations, and policies as outlined by the NC Division of Purchase and Contract, NC Interactive Purchasing System, Department of Information Technology, and Department of Administration of the State of North Carolina.
- Review requisitions for supplies, equipment, repairs, ads, books, subscriptions, etc. applying all state purchasing regulations. Ensure accuracy as it relates to vendor, commodity code, price, description, and accounting code. Assist college employees with the selection of items.
- Check allocated budget amounts to ensure all requisitions have sufficient funds before a purchase order is created.
- Create and publicly solicit all RFPs, RFQs, and IFBs (formal and informal); hold site visits, conduct public bid openings, chair and conduct evaluation committees, tabulation, evaluate bids and submit award recommendations.
- Prepare HUB reports quarterly.
- Prepare Foreign Nationals Payments Certification.
- Serve as P-Card Administrator and reconcile monthly statement.
- Conduct procurement training.
- Prepare annually the Purchasing and Flexibility Report for the North Carolina Community College System as well as the Procurement Plan Report.
- Create new vendor accounts in Colleague.
- Assist during audits and inspections.
- Affix numbered equipment tags to all fixed assets.
- Manage the disposal and/or relocation of equipment.
- Responsible for listing, selling and coordinating client pick-up of all publicly auctioned surplus property. Document the disposal of all surplus property of no value.
- Perform inventory prior to each exit interview.
- Perform fixed asset inventory annually.
- Operate basic office equipment such as computer, photocopier, fax machine, scanner, etc. competently.
- Receive, screen and place telephone calls using proper etiquette.
- Perform other duties and projects as assigned in support of the College's mission, core values and goals.
- Participate in appropriate committees and task forces as assigned.
- Attend training and conferences as necessary to remain current and as determined by the Controller.
- Actively participate in staff development workshops and staff meetings.
- Researches procurement trends and makes recommendations to improve the delivery of procurement of equipment, supplies, materials, printing and services for the college.
- Originate correspondence relating to purchases, delivery dates, shortages or over shipments, price changes, etc.
- Organizing procedures for the implementation of all official policies and regulations of Robeson Community College, the NC Division of Purchase and Contract, NC Interactive Purchasing System, Department of Information Technology, and Department of Administration of the State of North Carolina
- Assists with the development of purchasing guidelines for college publications.
- Assists with auditing issues as it relates to procurement of equipment, supplies, materials, printing and services of the college.
- Maintains current vendor information in the database.
- Maintains catalogs as resource materials for employees.
- Maintains compliance with established performance standards with the North Carolina Community College System, Robeson Community College, and other entities.
- Maintains compliance with the NC Division of Purchase and Contract, NC Interactive Purchasing System, Department of Information Technology, and Department of Administration of the State of North Carolina and procedures set forth for Robeson Community College.
- Maintains intra-institution relationships with members of the Board of Trustees, administrative personnel and other employees of the college.
- Serving as a liaison with Division of Purchase and Contract and Department of Information Technology to ensure effective communication regarding policy.
- Collaborates with the NCCCS staff on public relations and marketing opportunities.
- Promotes the Robeson Community College with local, state, regional and national citizenry.
- Participates in activities that promote and enhance the college's image among its various publics.
- Providing office materials and supplies inventory support.
- Maintaining a neat, professional office environment/setting.
- Promoting Robeson Community College with local, state, regional and national citizenry.
- Participating in staff meetings called to expedite the business of the college.
- Performing any other duties as assigned.
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Purchasing Specialist - Lumberton, United States - Robeson Community College
4 weeks ago
Description
Location : Lumberton, NCJob Type: Full-Time Staff
Job Number: 00127
Department: Business Services
Division: Purchasing
Opening Date: 02/01/2024
Closing Date: 6/6/2024 11:59 PM Eastern
Description
The incumbent is responsible for handling all areas of purchasing ensuring that all federal and state laws are followed in the procurement of equipment, supplies, materials, printing and services for the college.
The Purchasing Specialist reports to the Controller.
Detailed Work Activities
The incumbent will have the following duties & responsibilities:
Minimum Qualifications: An associate degree in accounting or a business-related program from an accredited institution with a minimum of two years' work experience in purchasing/business-related field or five years' work experience in purchasing/business-related field with progressively responsible professional experience.
Knowledge, Skills and Abilities
The incumbent has the following duties and responsibilities:
Essential Duties
Health Insurance, Flexible Spending Accounts, Dental, Vision, retirement, paid holidays, vacation and sick leave.
