Business Manager for Operations - Athens, United States - University of Georgia

Description

Posting Details

Posting Details

Posting Number
S12092P

Working Title
Business Manager for Operations

Department
Libraries-General Operations

About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department
The UGA Libraries advance the University of Georgia's mission by providing the best possible access to recorded knowledge, actively contributing to the success of students and faculty through teaching and research services provided in physical and virtual environments, exemplifying the University's strategic priority to serve the people of Georgia and beyond, and upholding the University's commitment to diversity and inclusion. A member of the Association of Research Libraries with 75 faculty librarians and archivists, 150 staff and nearly 200 student workers, the UGA Libraries receive more than three million visits per year on average and provide services at nine locations across the Athens campus, among them the Main Library, Miller Learning Center, McBay Science Library, Special Collections Libraries and Music, Art and Education branch libraries. The UGA Libraries offer nationally distinctive special collections related to Georgia's history, politics, and public policy, and preserves one of the foremost media collections in public broadcasting. The UGA Libraries provide IT support for Georgia Library Learning Online (GALILEO), Georgia's statewide virtual library initiative, and is home to the UGA Press and Georgia Review literary journal. Please visit for more information.

College/Unit/Department website

Posting Type
External

Retirement Plan
TRS or ORP

Employment Type
Non-Paid Affiliate

Benefits Eligibility
Benefits Eligible

Full/Part time
Full Time

Work Schedule

Additional Schedule Information
M-F; 8 hrs./day; some evening and weekend work may be required.

Advertised Salary
$45,000-$58,656

Posting Date
05/15/2024

Open until filled
Yes

Closing Date

Proposed Starting Date
06/17/2024

Special Instructions to Applicants

Location of Vacancy
Athens Area

EEO Policy Statement
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ).

Position Information

Classification Title
Business Operations Professional

FLSA
Exempt

FTE
1.00

Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications
Familiarity with QuickBooks or a demonstrated capacity to swiftly acclimate to modern technologies

Position Summary
The Business Manager for Operations at the University of Georgia Libraries is a pivotal role within the Finance and Accounting unit of the Administrative Services Department. This professional position demands a high level of independence and proficiency in managing and coordinating various financial functions to uphold the financial integrity of the UGA Libraries. Reporting to the Head of Finance and Administration, this position oversees accounting, accounts receivable, purchasing, travel coordination, inventory, and related financial tasks. Additionally, the Business Manager may oversee student workers as needed. Operating within the policies and standards of UGA Libraries and The University of Georgia, this role requires exercising independent judgment and initiative. The Business Manager for Operations plays a critical role in ensuring the efficient financial operations of the University of Georgia Libraries, requiring a proactive individual with strong analytical, communication, and decision-making skills.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of management principles, concepts, methods, practices, and techniques of business administration involved in matters of budgeting, personnel, purchasing, accounting, and organization.
• Ability to produce and maintain complex statistical reports and records, using Microsoft software packages, such as Word and Excel.
• Ability to establish and maintain effective working relationships with UGA faculty, staff and students; other UGA departments; outside vendors; and other entities.
• Ability to remember, organize and consistently focus on a large number of details and come to appropriate conclusions.
• Ability to identify problems, analyze information, and implement solutions.
• Ability to efficiently multi-task, handle interruptions and meet accounting deadlines.
• Strong organizational and time management skills with emphasis on accuracy and attention to detail.
• Excellent verbal and written communication skills with the ability to discreetly convey confidential information
• Knowledge of UGA Onesource Financial and Human Capital Management systems, including UGA Financials, UGA Budget Management, Foundation Account Management Enterprise, UGAmart, and OneUSG Connect.

Physical Demands
Typical for office environment.

Is driving a responsibility of this position?
No

Is this a Position of Trust?
Yes

Does this position have operation, access, or control of financial resources?
Yes

Does this position require a P-Card?
Yes

Is having a P-Card an essential function of this position?
Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care?
No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)
Yes

Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Financial Duties/Responsibilities:

• Administers the Libraries' supplies and equipment budget of approximately $1M by purchasing supplies, contracts (i.e. service, maintenance) and equipment for Libraries departments via the University's Procurement online purchasing system, using a Libraries' purchasing card and processing payment requests.
• Monitor and reconcile state-funded, departmental sales, restricted, and foundation accounts.
• Perform accounting functions for various budgets, including general, grant, and restricted accounts.
• Resolve budget issues and prepare statistical reports.
• Prepare monthly Georgia Sales Tax Reports and handle internal departmental transactions.
• Manage/process deposits via TouchNet and UGA Foundation Deposit Transmittal.
• Advise faculty/staff on purchasing and payment policies and ensure compliance.

Percentage of time
50

Duties/Responsibilities
Personnel Duties/Responsibilities:

• Prepare OneUSG Connect transactions for personnel changes.
• Review timecards, follow up on approvals, and ensure payroll accuracy.

Percentage of time
20

Duties/Responsibilities
Travel Duties/Responsibilities:

• Route Libraries Internal Travel Authorization for appropriate approvals.
• Assist with travel requests and arrangements for Libraries' personnel.
• Process vehicle requests and serve as Expense Delegate when necessary.
• Review expense reimbursements for accuracy and compliance.

Percentage of time
15

Duties/Responsibilities
Accounts Receivable Duties/Responsibilities:

• Manage Accounts Receivable process, issuing invoices, and tracking aging reports.
• Oversee credit card, check, and cash transactions for the libraries.

Percentage of time
5

Duties/Responsibilities
Property Control Duties/Responsibilities:

• Coordinate annual inventory counts

Percentage of time
5

Duties/Responsibilities
Communication Duties/Responsibilities:

• Participate in developing finance and accounting policies and procedures.
• Keep relevant personnel informed of departmental and university policies and procedures.
• Engage in library-wide communication and meetings, initiating discussions on relevant issues.

Percentage of time
5