Director I - Austin, United States - Texas Department of Aging & Disability Services

Description

Job Description:

Director I

The Director of Travel is selected by and responsible to the Deputy Director for Expenditure Management for the Health and Human Services Commission (HHSC).

This position performs advanced (senior-level) managerial work providing direction and guidance in strategic operations and planning.

Work involves establishing the strategic plan and goals and objectives; developing policies, procedures, and guidelines; establishing priorities, standards, and measurement tools for determining progress in meeting goals; coordinating and evaluating highly complex activities related to agency travel.

Supervises the work of others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

Essential Job Functions:
1.

Provides leadership, direction, and travel-related guidance in an array of highly advanced and complex accounting functions including but not limited to policy development, payment processing, and automated accounting system operations.

Monitors reimbursement and payment processing, which includes identifying errors within system processing.

Provides direction in approving payments, releases batches within Comptroller's statewide accounting system, monitors collections and recoupments activities, and assists with issues related to transaction reconciliation between the HHSC and Comptroller accounting systems.

Ensures compliance with appropriate accounting policies and processes in accordance with GAAP and applicable state and federal rules, regulations, and agency policies.

Works directly with Internal Auditors, External Auditors, OIG, and SAO, making sure internal controls are enforced for the safeguarding of privately held information.

(45%)

2. Communicates effectively with external and internal customers.

Responds to internal and external customers questions, resolves reimbursement and payment processing issues, and ensures agency travel policy and procedures are communicated effectively .

Work also involves establishing, implementing, and maintaining accounting system procedures and controls. (20%)

3.

Manages, reviews, and guides the completion of all agency travel functions pursuant to requirements developed by the Legislature and the Comptroller of Public Accounts, and regulations defined by the agency's federal partners regarding travel accounts payable.

Responsible for maintaining the HHSC Travel Policy and associated training materials.

Works with the Information Technology Division and CFO Operations Support Division to ensure the eTravel and CAPPS Financial systems effectively support HHSC travel needs.

(20%)

4.

Develops goals and objectives for travel reimbursements and payments and ensures that they are implemented timely, measured accurately, and reported appropriately.

Works with external agencies and internal agency staff to promote a high level of communication and cooperation. Responsibilities include ensuring that travel transactions are recorded timely and accurately. (15%)

Knowledge Skills Abilities:
1. Advanced knowledge of generally accepted accounting principles (GAAP) and their applicability to state financial accounting.

2.

Knowledge of state and federal laws and regulations relevant to travel accounts payable and of the principles and practices of public administration and management.

3.

Knowledge of state and federal policies, state and federal laws pertaining to payment processing and governmental accounting systems such as USAS, CAPPS HCM, eTravel, and CAPPS Financials.

4. Ability to handle multiple tasks and meet demanding deadlines.

5. Skill in analyzing, evaluating, and solving work problems and implementing effective solutions.

6. Ability to analyze, monitor, and manage accounting transactions to ensure accurate financial transactions.

7. Ability to establish goals and evaluate policies and procedures related to travel reimbursements and payments.

8. Ability to clearly communicate both orally and in writing.

9. Ability to plan, assign and supervise the work of others.

10.

Ability to work in a professional manner with others and to establish and maintain effective working relationships with diverse individuals and groups.