Finance Coordinator - Washington, DC, US
2 days ago
Job description
National Children's Center, Inc. is a nonprofit organization that is one of the region's largest non-governmental providers of services for individuals with developmental disabilities, offering an array of services to infants, toddlers, preschoolers, and adults in the Washington metropolitan area. Our mission is to provide a lifetime of opportunities for people with intellectual and developmental disabilities.
The Finance Coordinator supports people receiving services at NCC with the responsible management of their personal funds. This role ensures individuals have appropriate access to their money while maintaining safeguards that protect against misuse, errors, or loss. The position is responsible for accurate record-keeping, reconciliation, and compliance with NCC, DDS, and DDA requirements related to personal funds management.
People supported may receive funds from employment, benefits, trusts, gifts, or other sources. The Finance Coordinator works closely with program and finance staff to ensure funds are managed, documented, and reviewed in accordance with approved individual financial plans.
Schedule & Location Monday-Friday 9am-5pm. Located at our main office in Silver Spring, MD. Hybrid schedule, 2 days per week in the office.
Essential Duties and Responsibilities
- Manage and monitor each person supported's personal funds in accordance with NCC policies and DDS/DDA regulations.
- Maintain accurate and complete financial records for each person, including electronic documentation in Therap that reflects all transactions and balances.
- Reconcile personal funds by reviewing bank statements, receipts, deposits, and cash returns to ensure accuracy and accountability.
- Responsible for processing reimbursements to NCC when expenses are incurred on behalf of a supported person.
- Review individual account balances regularly to prevent over-resourcing and potential loss of benefits; collaborate with Program Coordinators on spend-down planning when needed.
- Establish and maintain approved Individual Financial Plans for each person supported.
- Coordinate the setting up of new accounts for new admissions, including checking, trust, ABLE, or other approved accounts.
- Ensure funds are correctly deposited and allocated to Vinner Trust, ABLE accounts, or other designated trusts as applicable.
- Upload required financial information to the DDS MCIS system, including quarterly balances and monthly pay stubs when applicable.
- Conduct quarterly financial reviews of the person supported's accounts and document outcomes as required.
- Serve as a liaison between Community Support Services and the Finance Department regarding client funds.
- Prepare documentation for internal and external audits and surveys; assist with Plans of Correction related to personal funds as needed.
- Safeguard confidential financial information and ensure compliance with record retention and documentation standards.
- Review and ensure financial records comply with DDS/DDA regulations.
- Participate in all financial audits that involve the people supported's finances.
- Partner with the Program Coordinator when completing the annual Social Security account form.
Education and Experience
- High School Diploma or GED required, some college preferred.
- Minimum of two (2) years experience working with individuals with intellectual or developmental disabilities.
- Basic accounting or financial record-keeping experience required.
- Proficiency with computers and accounting software (like QuickBooks) is preferred.
Knowledge, Skills, and Abilities
- Working knowledge of personal funds management requirements and compliance standards.
- Strong attention to detail and ability to maintain accurate financial records.
- Ability to collaborate with program, finance, and support staff.
- A knack for numbers, attention to detail, and strong organizational skills are key.
- Comfort using electronic record systems and basic financial software.
- Ability to explain financial information clearly to people supported and team members.
NCC is an Equal Opportunity Employer and all qualified applicants will receive consideration without regard to race, color, creed, religion, national origin, ethnicity, gender, age, marital status, sexual orientation, disability, veteran status, or any other legally protected status.
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