- Client Services:
- Greet clients and visitors with a warm and professional demeanor.
- Answer and direct phone calls, taking messages as necessary.
- Manage the firm's calendar, including scheduling appointments and meetings.
- Handle incoming and outgoing mail and deliveries.
- Maintain a tidy and organized front desk area.
- Maintain office supplies and restock areas as required.
- Executive Support:
- Provide administrative support to the executive team, including managing correspondence, preparing documents, and coordinating travel arrangements.
- Assist with the preparation of presentations, proposals, reports, and other business documents.
- Handle confidential information with discretion.
- Coordinate and organize company events and meetings.
- Perform special projects as directed by leadership.
- Proven experience as a bookkeeper, front desk receptionist, and/or executive assistant.
- Proficiency in QuickBooks Online is a must.
- Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Professional demeanor and strong customer service skills.
- Ability to handle confidential information with integrity.
- Associate's or Bachelor's degree in accounting, business administration, or related field preferred.
- 401(k) Plan plus matching.
- Dental insurance.
- Vision insurance.
- Health insurance.
- Life insurance (fully company paid).
- Long Term and Short Term Disability Insurance (fully company paid).
- Paid time off.
- Flexible Schedule - Half-Day Fridays and Work-From-Home Options.
- Referral program.
- Commuter Benefits.
-
Administrative Assistant
6 days ago
AELL Philadelphia**Job Summary:** · As an Administrative Assistant, you will support the Director and Assistant Director in managing the day-to-day operations of the center while providing professional administrative support.**Responsibilities:**Ensure the health & safety of all children and staf ...
-
Administrative Assistant
6 days ago
SourcePro Search, LLC PhiladelphiaAdministrative Assistant Opportunity at a Property Group in Philadelphia · Job Summary · We are seeking a motivated Administrative Assistant to provide administrative support and ensure the efficient operation of our office. · Key Responsibilities · Provide administrative support ...
-
Administrative Assistant
9 hours ago
Juno Search Partners PhiladelphiaJob Title: Administrative Assistant · About the Role · We are seeking an experienced Administrative Assistant to provide high-level administrative support to our CEO and COO. This is a unique opportunity to work collaboratively with senior staff, Board members, and external const ...
-
Administrative Assistant
7 hours ago
PHMC PhiladelphiaJob Title: Early Learning Resource Center (ELRC) Administrative Assistant · The Early Learning Resource Center (ELRC) Administrative Assistant provides administrative support for essential functions of the ELRC. This position ensures accessibility of services through consistently ...
-
Administrative Assistant
2 days ago
Thomas Jefferson University & Jefferson Health PhiladelphiaJob Details · Provide administrative and patient support to assigned Cardiology Faculty members of the Jefferson Heart Institute. The administrative assistant will be responsible for answering busy telephone lines, triaging patient calls, scheduling appointments and obtaining pat ...
-
Administrative Assistant
6 days ago
Beacon Mobility PhiladelphiaJob Title: Part-Time Administrative Assistant · We are seeking a diligent and organized Part-Time Administrative Assistant to support our billing and payroll processes and assist with sales calls. · Key Responsibilities · Billing and Payroll: · Assist in the preparation and proce ...
-
Administrative assistant
5 days ago
WES Health System PhiladelphiaThe Philadelphia Model: Addressing Serious Mental Illness (SMI) in Long-term Care (LTC) · This program provides highly structured therapeutic residential behavioral healthcare and treatment for frail adults who are eligible for skilled nursing level of care and have serious menta ...
-
Administrative Assistant
6 days ago
Green Key Resources Philadelphia Full timeJob Overview · We are seeking a skilled Administrative Assistant and Receptionist to join our team in Philadelphia. · Duties Include: · Phone Answering and Greeting Services · calendar Management · Appointment Scheduling · Clerical Support: Copying, Filing, Faxing · Key Responsib ...
-
Administrative Assistant
6 days ago
Nobis Works Headquarters PhiladelphiaJob Title · Administrative Assistant · Job Summary · This role provides administrative support to executive staff with office management responsibilities, including budgeting, personnel records, and payroll. The Administrative Assistant will work independently on projects requiri ...
-
Administrative Assistant
6 days ago
Philadelphia Corporation For Aging PhiladelphiaADMINISTRATIVE ASSISTANT - HUMAN RESOURCES · Detailed Job Summary · This role supports the Director of Human Resources and HR staff with administrative secretarial duties. In the absence of the HR/HRIS Assistant, performs their functions. · Responsibilities · Provides administrat ...
-
Administrative Assistant
3 days ago
Allegheny East Conference of Seventh-day Adventists Delaware City**Administrative Assistant Role at the School** · The Administrative Assistant plays a vital role in supporting the school office by handling and providing information for incoming calls and visitors. · Key Responsibilities: · Providing secretarial support to the school office, i ...
-
Administrative Assistant
6 days ago
Doc Love Homecare LLC Philadelphia Part timeJob Description · The Administrative Assistant plays a vital role in supporting the office under direct supervision of the Office Manager. · Key Responsibilities: · Answer incoming phone calls and route them to the appropriate person. · Schedule appointments and maintain calendar ...
-
Administrative Assistant
2 hours ago
LHH Recruitment Solutions PhiladelphiaAdministrative Assistant · We are proactively recruiting for an Admin Assistant in a contract (temp) position, 100% remote. This role requires someone to start as soon as possible. · Responsibilities: · Handle calendar management and set up meetings · Manage travel, both domestic ...
-
Administrative Assistant
6 days ago
arnoldandphillips PhiladelphiaArnold & Phillips is built upon the values and vision of its founders. We are a Real Estate agency that prioritizes exceptional service and excellence in client satisfaction. · Job Description · We are seeking an Administrative Assistant/Executive Assistant to support one of our ...
-
Administrative Assistant
6 days ago
The Salvation Army PhiladelphiaAdministrative Assistant · Join The Salvation Army team as an Administrative Assistant in the Youth Department. This role offers a unique opportunity to support our Summer Camp staff and participate in departmental meetings. · Key Responsibilities: · Manage hiring paperwork for C ...
-
Administrative Assistant
6 days ago
Adelphia Plumbing PhiladelphiaAdministrative Assistant Role at Adelphia Plumbing · We are seeking an experienced and detail-oriented administrative assistant to join our team. As a full-time member, you will be responsible for managing day-to-day office tasks, providing exceptional customer service, and ensur ...
-
Administrative Assistant
2 days ago
Pennsylvania Medicine PhiladelphiaPenn Medicine is a leading academic medical center dedicated to its tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working here means collaboration with top clinical, te ...
-
Administrative Assistant
2 days ago
Springboard Media PhiladelphiaJob Description · An Administrative Assistant is sought to provide exceptional first impressions and customer service experience for clients, partners, and visitors at our Center City Philadelphia office. · This role requires a self-starter who takes initiative, stays organized, ...
-
Administrative Assistant
6 days ago
Temple Health Philadelphia**Administrative Support Role** · Assists with various administrative functions of the department, performing tasks that require considerable judgment in problem-solving and extensive knowledge of departmental and institutional policies and procedures. Ensures smooth operation an ...
-
Administrative Assistant
3 days ago
The Kintock Group PhiladelphiaJob Title: Administrative Assistant · Job Summary: · The Administrative Assistant will provide administrative support to a diverse staff, ensuring accountability in reentry services and maintaining compliance with policies established by our contracting agencies. This role requir ...
Administrative Assistant - Philadelphia - Designblendz

Description
Administrative Assistant
At Designblendz, we pride ourselves on delivering exceptional design and customer service. We are seeking a versatile and motivated individual to join our team as an Administrative Assistant.
Job Summary
The Administrative Assistant will provide administrative support to our executives and serve as the first point of contact for clients and visitors. This role requires a detail-oriented individual with strong organizational skills and the ability to multitask effectively in a fast-paced growing environment.
Key Responsibilities:
Qualifications:
Benefits:
-
Administrative Assistant
AELL- Philadelphia
-
Administrative Assistant
SourcePro Search, LLC- Philadelphia
-
Administrative Assistant
Juno Search Partners- Philadelphia
-
Administrative Assistant
PHMC- Philadelphia
-
Administrative Assistant
Thomas Jefferson University & Jefferson Health- Philadelphia
-
Administrative Assistant
Beacon Mobility- Philadelphia
-
Administrative assistant
WES Health System- Philadelphia
-
Administrative Assistant
Full time Green Key Resources- Philadelphia
-
Administrative Assistant
Nobis Works Headquarters- Philadelphia
-
Administrative Assistant
Philadelphia Corporation For Aging- Philadelphia
-
Administrative Assistant
Allegheny East Conference of Seventh-day Adventists- Delaware City
-
Administrative Assistant
Part time Doc Love Homecare LLC- Philadelphia
-
Administrative Assistant
LHH Recruitment Solutions- Philadelphia
-
Administrative Assistant
arnoldandphillips- Philadelphia
-
Administrative Assistant
The Salvation Army- Philadelphia
-
Administrative Assistant
Adelphia Plumbing- Philadelphia
-
Administrative Assistant
Pennsylvania Medicine- Philadelphia
-
Administrative Assistant
Springboard Media- Philadelphia
-
Administrative Assistant
Temple Health- Philadelphia
-
Administrative Assistant
The Kintock Group- Philadelphia