Administrative Assistant - Philadelphia - Designblendz

    Designblendz
    Designblendz Philadelphia

    6 days ago

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    Description

    Administrative Assistant

    At Designblendz, we pride ourselves on delivering exceptional design and customer service. We are seeking a versatile and motivated individual to join our team as an Administrative Assistant.

    Job Summary

    The Administrative Assistant will provide administrative support to our executives and serve as the first point of contact for clients and visitors. This role requires a detail-oriented individual with strong organizational skills and the ability to multitask effectively in a fast-paced growing environment.

    Key Responsibilities:

    • Client Services:
    • Greet clients and visitors with a warm and professional demeanor.
    • Answer and direct phone calls, taking messages as necessary.
    • Manage the firm's calendar, including scheduling appointments and meetings.
    • Handle incoming and outgoing mail and deliveries.
    • Maintain a tidy and organized front desk area.
    • Maintain office supplies and restock areas as required.
    • Executive Support:
    • Provide administrative support to the executive team, including managing correspondence, preparing documents, and coordinating travel arrangements.
    • Assist with the preparation of presentations, proposals, reports, and other business documents.
    • Handle confidential information with discretion.
    • Coordinate and organize company events and meetings.
    • Perform special projects as directed by leadership.

    Qualifications:

    • Proven experience as a bookkeeper, front desk receptionist, and/or executive assistant.
    • Proficiency in QuickBooks Online is a must.
    • Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
    • Excellent organizational and multitasking abilities.
    • Strong written and verbal communication skills.
    • Professional demeanor and strong customer service skills.
    • Ability to handle confidential information with integrity.
    • Associate's or Bachelor's degree in accounting, business administration, or related field preferred.

    Benefits:

    • 401(k) Plan plus matching.
    • Dental insurance.
    • Vision insurance.
    • Health insurance.
    • Life insurance (fully company paid).
    • Long Term and Short Term Disability Insurance (fully company paid).
    • Paid time off.
    • Flexible Schedule - Half-Day Fridays and Work-From-Home Options.
    • Referral program.
    • Commuter Benefits.


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