Administrative Assistant - Fort Lauderdale, FL

Job summary

Administrative Assistant role requires superior attention to detail, multitasking, and self-motivation. The ideal candidate will have excellent organizational skills, be able to learn quickly, and maintain confidentiality.

Responsibilities

• Serving as a multi-faceted administrative assistant involving the combined duties of receptionist, scheduler and recruiting.
• Responsible to work with all levels within the organization to ensure proper and efficient daily office & field operations.
• Perform the following functions as primary daily duties.
• Recruiting new candidates (making recruiting calls on designated days of the week, screening and setting appointments/interviews).
• Enters information for new hires, status changes, separations data in iCIMS and compiles monthly / weekly reports HR Manager.
• Performs processing of new hires, including uniforms, onboarding hire packets, and company ID issuance when requested.
• Ensuring compliance with related local, state and federal regulations and confidentiality.
• Performs document scanning into ImageNow for processing, distribution, and other functions.
• Answers incoming calls, transferring calls to the appropriate party.
• Serves as the company's branch office admin.
• First-line ambassador of all visitors and staff
• Personally, handling questions, problems or requests
• Directing the visitor or staff to the appropriate party
• Coordinating daily mail
• Ensuring outgoing mail is posted.
• Ensuring incoming mail is channeled to the appropriate party.
• Maintenance of the postage meter (not service related)
• Assists with uniform inventory, issuance and returns.
• Ensuring ample availability of stock forms, making additional copies as supplies run low or ordering same from outsourced vendors.
• Assists with ordering new hire pre-employment substance abuse and background screenings.
• Performs new hire onboarding, orientation and reviewing hire packets for accuracy and completeness.
• Ensures normal supplies of office supplies are available, requesting replenishments when necessary.
• Assist with organization and filing of personnel and client files.
• Maintain confidentiality of all company information and data.
• Capable of effectively functioning with minimal supervision.
• Perform any other duties as required or directed.

Job description