Administrative Assistant - Saint Paul, United States - Allina Health

    Allina Health
    Allina Health Saint Paul, United States

    1 month ago

    Default job background
    Regular, Full time
    Description

    Number of Job Openings Available:

    1

    Date Posted:

    April 01, 2024

    Department:

    Metro Safety and Quality

    Shift:

    Day (United States of America)

    Shift Length:

    8 hour shift

    Hours Per Week:

    40

    Union Contract:

    Non-Union

    Weekend Rotation:

    None

    Job Summary:

    Perform department support through management of clerical duties, administrative tasks, scheduling, calendar management, and other department tasks. Maintain data bases and generate reports. May perform client scheduling and receptionist duties.

    Key Position Details:

    • No Weekends
    • Day Shift 8a-430p
    • Benefit Elgible

    Job Description:

    Principle Responsibilities

    • Perform clerical tasks.
      • Complete tasks such as typing, preparation of documents, mailing.
      • Answer phones and make client / business associate calls.
      • Maintain client records.
      • Perform billing tasks, and compile data.
      • Maintain databases and Excel spreadsheets.
      • Generate reports.
    • Provide department support.
      • May schedule patient / client visits.
      • May perform receptionist and check-in function.
      • May order supplies.
      • May coordinate meetings, conferences, presentations, travel arrangements.
      • May have responsibility for assigned projects.
      • May manage employee and leader schedules and calendars.
      • May write correspondence to internal customers, or to clients or business associates.
      • May manage provider schedules, expenses and / or education tracking.
      • May manage department timecards.
      • May manage department website.
      • Other duties as assigned.

    Job Requirements

    • Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred
    • Associate's or Vocational degree in related field preferred
    • 2 to 5 Years in administrative support or secretarial experience required and
    • 2 to 5 Years in Microsoft Office functions and computer technology required and
    • 2 to 5 Years in electronic medical record experience preferred

    Physical Demands
    Light Work:
    Lifting weight Up to 20 lbs. occasionally, Up to 10 lbs. frequently

    Allina Health is committed to providing Equal Employment Opportunities to all employees and applicants. EO M/F/Disability/Vet Employer.