HR / Payroll Admin - Louisville, United States - Vaco

Description

Overview: As an HR/Payroll Admin, you will be responsible for managing various aspects of human resources and payroll functions within our organization. You will play a critical role in ensuring accurate and timely processing of payroll, maintaining employee records, administering benefits programs, and supporting HR initiatives. The ideal candidate will have a strong understanding of payroll regulations, excellent attention to detail, and exceptional interpersonal skills to interact effectively with employees and external vendors.

Responsibilities:

1. Payroll Processing: Coordinate and execute all aspects of payroll processing, including calculating wages, deductions, overtime, and bonuses. Ensure accuracy and compliance with federal, state, and local payroll regulations. Review and verify payroll data before processing payments.
2. Employee Records Management: Maintain accurate and up-to-date employee records, including personal information, payroll records, tax withholding forms, and attendance records. Ensure confidentiality and compliance with privacy regulations in handling sensitive employee data.
3. Benefits Administration: Administer employee benefits programs, including health insurance, retirement plans, and other employee perks. Assist employees with enrollment, changes, and inquiries related to benefits. Collaborate with benefits providers and insurers to resolve issues and ensure smooth administration.
4. Compliance: Stay informed about changes in payroll laws, regulations, and tax codes. Ensure compliance with all legal and regulatory requirements related to payroll processing, taxation, and reporting. Prepare and submit required payroll tax filings and reports in a timely manner.
5. HR Support: Provide support to the HR team in various areas, such as recruitment, onboarding, performance management, and employee relations. Assist with the preparation of HR documents, policies, and procedures. Serve as a point of contact for employee inquiries and issues related to payroll and HR matters.
6. Reporting and Analysis: Generate payroll reports and analytics to provide insights into payroll trends, costs, and other key metrics. Analyze data to identify areas for improvement and recommend solutions to enhance payroll processes and efficiency.
7. Communication: Communicate payroll-related information, policies, and changes to employees effectively. Address employee inquiries and concerns regarding payroll, benefits, and related matters promptly and professionally.
8. Collaboration: Collaborate with cross-functional teams, including finance, accounting, and IT, to ensure seamless integration and coordination of payroll processes with other business functions. Work closely with external vendors, such as payroll service providers and benefits brokers, to manage relationships and resolve issues.

Requirements:

• Proven experience in payroll processing and HR administration, preferably in a specialist or coordinator role.
• Knowledge of payroll regulations, tax laws, and compliance requirements.
• Proficiency in payroll software and HRIS systems; experience with ADP, Paychex, or similar platforms is desirable.
• Strong analytical skills and attention to detail, with the ability to ensure accuracy in data entry and calculations.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels and external stakeholders.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Adaptability and willingness to learn new systems, processes, and regulations as needed.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.