KEY WEST Procurement Manager - Key West, United States - Fccma

Description

GENERAL FUNCTIONS:
Under the general direction of the Finance Director or designee, this position performs a variety of technical tasks in the procurement process for the City of Key West, including the administration of the competitive bidding process in cooperation with Department Directors and Charter Officials, the administration of citywide contracts, the development and administration of City purchasing policies and practices, and the oversight of accounts payable

DUTIES/TASKS/JOBS:

Manage, direct, and organize procurement activities to include the preparation of bids, requests for proposals, requests for qualifications, requests for quotes, and contracts.

Evaluate, interpret, negotiate, and recommend acceptance or rejection of bids, requests for proposals, qualifications, and quotes, and coordinate the administration of claims of entitlement made against the City by bidders, consultants, and contractors within all City departments.

Maintain records of interested qualified firms and individuals as a source for the City.

Develop, implement, and administer the procedures, practices, and policies for the evaluation of the qualifications, performance, and capabilities of consultants and contractors.

Develop, prepare, produce, and maintain the reports, correspondence, records, and documents related to the Citys bidding and proposal processes.
Administer agreements for contracted services involving all City departments.
Review all repetitive purchases to determine where negotiated blanket orders and contractual agreements are economically advantageous.
Maintain vendor and purchase order files and histories to determine buying patterns and needs.
Manage the development, review, preparation, negotiation, bidding, awarding, and monitoring of contractual agreements.
Establish cooperative purchases with other governmental entities.

Review and approve items to be placed on the City Commission agendas requiring detailed information describing procurement process, analysis, and recommendations.

Provide guidance to all City departments to assure that the conditions, provisions, terms, and schedules established for contracted agreements are adequately addressed in the best interest of the City.

Review and approve all exceptions to City procurement code as per Section 2-797.Ensure that contracts are developed and awarded in accordance with applicable City ordinances and policies, applicable laws and requirements of Federal, State, and governmental agencies, and professional procurement standards, including compliance with Florida Statute , the Consultants Competitive Negotiation Act (CNNA).Periodically review the Citys Procurement Code and recommend revisions as needed to the Director of Finance.

Recommend goals and objectives, develop policy and procedure as they relate to the purchasing function of the City.
Develop, implement, and administer training and education programs for various City departments to ensure compliance with City purchasing policy.
Oversee the procurement and accounts payable functions of the City.
Proactively lead the procurement and accounts payable efforts in fiscal year end close out schedules for year-end purchases.
Manage, maintain, and reconcile the Citys credit card purchases and Amazon Business Account.
Provide responsible staff assistance to the Finance Director and Assistant Finance Director.
Performs any other related work as requested.


REQUIRED KNOWLEDGE/ SKILLS/ ABILITIES/ QUALIFICATIONS:

Graduation from an accredited 4-year college, with emphasis in Accounting/ Finance and Business, or 2-year Associates Degree in Business or Accounting with a minimum of four (4) years experience as a purchasing agent or a relevant role.

Four (4) years of supervisory experience.
Certification through the National Institute of Governmental Purchasing or the National Association for Purchasing Management is highly recommended.
Knowledge of purchasing procedures and methods, including specification writing.
Knowledge of sources of supply and of markets and price trends.
Ability to prepare specifications, analyze bids and perform other necessary purchasing functions.
Ability to express factual information clearly and concisely, verbally and in writing.
Ability to obtain and interpret market prices and trends and to apply such interpretations to procurement problems.
Ability to establish and maintain effective working relationships with vendors, associates, department officials and the general public.
Knowledge of the Citys purchasing procedures and state statutes.

Must possess and maintain a valid Florida Drivers LicensePAY RANGE:
$80,000 $100,000 BOE#J-18808-Ljbffr