Office Manager - Hillsboro, United States - BlueSun Inc.

Description

BlueSun has an excellent opportunity to work as a Office Manger in an Procurement Office for Clean Water Services in Hillsboro.

GENERAL STATEMENT OF DUTIES:Provide varied program support under the guidance of professional staff related to procurement and contracting administrative, technical and project management and/or database management duties.
ESSENTIAL FUNCTIONS:(The essential functions listed below are not intended to reflect all duties that may be assigned to this classification. The District may augment duties and/or essential functions at its discretion. Additionally, some incumbents may not perform all Essential Functions)

• Assist project managers by preparing contracts, contract amendments and contract solicitation documents based on approved templates and in accordance with District's Purchasing Rules; assist with establishing or clarifying specifications or requirements, evaluation methods and criteria, scopes of work, and terms and conditions; assist with bid openings; coordinate the contract signature process; enter purchase requests in the purchase order system; route contracts under development through the contract tracking system.
• Coordinate the contract solicitation process, including posting advertisements, contract solicitation documents, notices, and addenda, coordinating with consultants, contractors and subcontractors, and receive and distribute quotes, bids and proposals for professional services, contract services, goods, and construction.
• Assist with bid award and project close-out document processing including board memos, notices of intent to award, notices to proceed, subcontractor claims, certificates of completion/compliance, and bond release.
• Coordinate, track and process invoices, contract insurance certificates, certified payrolls, construction bonds, contract modifications and change orders. Coordinate and track contract expirations and renewals and assist project managers with associated contract amendments.
• Serve as a point of contact and technical resource for project managers and contractors regarding contracting, procurement and invoice payment rules, policies and guidelines. Maintain contracts database and procurement and contract files. Assist staff with data queries. Track and update contractor insurance records.
• Assist with special projects as assigned including the Procurement department's Goal Share measures.

QUALIFICATIONS FOR ENTRY:
KNOWLEDGE OF: public procurement and contracting laws and practices; standard office procedures, organization principles and methods; basic principles of program research, including data collection, data analysis and report compilation; financial and budget analysis; principles and procedures of record keeping and report writing techniques; techniques of editing and proofreading, including correct English usage, spelling, grammar and punctuation.
SKILL IN: interpreting and applying complex policies, procedures, regulations and laws; coordinating the activities of high level management officials and staff; collecting data and conducting research and analysis; compiling and presenting data; contract coordination; use of computers and computer software for word processing, spreadsheets, presentations; electronic calendars, and electronic messaging.
ABILITY TO: coordinate and manage projects to completion within scheduled deadlines; understand and follow oral and written policies, procedures, and directions; identify problems, analyze issues, and present alternative solutions; establish and maintain effective working relationships with those contacted in the course of work including a variety of District and other government officials, community groups, and the general public; operate effectively in a team environment; communicate effectively, both orally and in writing.
Experience and Training Guidelines:Any combination of experience and training that would likely provide the required knowledges, skills, and abilities is qualifying. A typical way to obtain the KSAs would be:

• Responsible experience in business program support; financial, contracts and procurement, budget, or personnel.
• Experience in executive level or upper management administrative support;
• Specialized office administration training in office management, office software, business writing, data management and departmental coordination, filing, records management, or a related field.

Please send your resume to BlueSun for consideration.

Must be able to pass a background check.

BlueSun, Inc. is an Oregon Forward Employment Services Company. As such we give hiring priority to persons with a disability, but we help anyone who wants a job.

BlueSun, Inc. is an equal-opportunity employer. This means we do not discriminate in employment decisions or policies in violation of the law on the basis of any legally protected status, including but not limited to race, color, national origin, citizenship status, creed, religion, gender, age, marital status, physical or mental disability, sexual orientation, gender identification, political affiliation, veteran status, or any other status protected by law.

About BlueSun Inc.:

BlueSun Inc. is a non-profit dedicated to providing employment for veterans and people with a disability but will help anyone looking for a job. We do this through education, technology, accommodation, and advocacy assistance. Job development services offered by BlueSun include vocational exploration, job search, job application assistance, resume writing assistance, interview training, meeting with employers to advocate for client placement, and job coaching. EVERYONE DESERVSE A JOB