Rules and Hearings Coordinator - Salem, United States - State of Oregon

State of Oregon Salem, United States

2 weeks ago

Description

Initial Posting Date:
04/30/2024

Application Deadline:
05/19/2024

Agency:
Secretary of State

Salary Range:
$6,016 - $9,243

Position Type:
Employee

Position Title:
Rules and Hearings Coordinator (Operations & Policy Analyst 3)

Job Description:

We have one full-time Limited Duration opportunity in the Elections Division at the Secretary of State located in Salem expected to continue through June 30, 2025.

At this time, the position is Limited Duration through June 30, 2025, and the agency is planning to request for continued funding into future biennia.

If future funding is secured, the appointment may become permanent.

We will also consider a Job Rotation for current, regular status State of Oregon employees in good standing in a permanent position (this includes regular status employees who have completed trial service) and have approval from their supervisor before applying.

Temporary and Limited Duration employees are not eligible for this job rotation. To see full details on how to apply see "How to Apply" section of this recruitment.

LOCATION:
Salem, OR

In-state remote work is available for this position with supervisor approval.

See definition and requirements of remote work for the Oregon Secretary of State's Office: Remote work with the Secretary of State's Office

SALARY:
$6,016 - $ 9,243/per month Non-PERS Rate

$6,377 - $9,800/per month PERS Rate

WHAT YOU WILL DO:
We are recruiting for individuals to join our Elections team.

In this role, you will work with program experts to write and update administrative rules and manage external stakeholder engagement processes throughout implementation of campaign finance limits.

You will also oversee contested case hearings for the Division.

This is accomplished in part by, but not limited to:

Working with program experts to write and update administrative rules to implement campaign finance limits.
Managing external stakeholder engagement processes throughout implementation phases of campaign finance limits.
Collaborating with Division subject matter experts by providing guidance on writing administrative rules.
Overseeing the Division's lay representative and contested case hearings programs.
Assisting division leadership and making recommendations on strategic goals, initiatives and short- and long-term objectives related to campaign finance.

For explicit duties, please request a copy of the position description from

TO QUALIFY:

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed.

We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.

We would encourage you to apply, even if you don't meet every one of our desired qualifications listed.

Your application must demonstrate education and/or experience in the following:

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work.

OR;

Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification.

As the most competitive candidate, your application will demonstrate the following requested skills and experience:

Experience in campaign finance regulation and/or enforcement of campaign finance laws and rules.
Demonstrated in-depth knowledge of, or the aptitude to quickly obtain an in-depth knowledge of Oregon's administrative rules filing database.
Demonstrated in-depth knowledge of Oregon's administrative rulemaking process and administrative law principles.
Demonstrated in-depth knowledge of, or the aptitude to quickly obtain an in-depth knowledge of Oregon campaign finance laws and rules.
Resiliency - ability to deescalate confrontational conversations.
Excellent written and verbal communication skills - ability to communicate clearly and concisely to engage with a wide and diverse audience.
Strong interpersonal skills - ability to build rapport with others.
Organizational skills - ability to plan work and follow up on task assignments while meeting overlapping deadlines in a fast-paced, politically sensitive environment.
Proven ability to promote a team-oriented environment by engaging in proactive understanding of program issues, procedures, and functions.

Preference may be given to candidates with experience in the following areas:

Campaign finance regulation
Administrative Rules writing or Oregon administrative law
Elections administration

If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

HOW TO APPLY:

Click apply
Upload your resume.
Complete job history and education sections to clearly demonstrate how you meet minimum qualifications for the position
Complete application questionnaire
Submit your finalized application
Complete additional inbox questionnaires on confidentiality and veteran status
Check back periodically for additional actions

Please note:

you must attach your resume to your application and complete the job history and education sections of the application.

Failure to submit the required materials will remove your application from consideration.

ABOUT THE AGENCY:
The Oregon Secretary of State is one of three constitutional offices created at statehood. As an independent constitutional officer, the Secretary of State answers directly and solely to the people of Oregon.

The Secretary of State employs approximately 240 full-time, part-time, and temporary employees.

The Secretary oversees the functions of seven program divisions:
Archives, Audits, Corporation, Elections, Business Services, Information Systems, and Human Resources.

OUR MISSION:

Build trust between the people of Oregon and our state government so that public services can make a positive impact in peoples' lives.

OUR VISION:
We envision an Oregon without barriers, where we lead with our values and believe every voice should be heard

We do so by:

Building equitable access to our democracy.
Making tools easily available to achieve economic success.
Ensuring state resources are used sustainably, efficiently and accountable to the public.
Honestly acknowledging Oregon's history.

OUR VALUES:
Access for all

We elevate equity through identifying and actively eliminating barriers.

Authenticity

We have integrity and are honest and true to ourselves and others.

Clarity

We share stories, using plain language to increase understanding and impact.

Respect

We are committed to serving the people of Oregon and strive to understand all viewpoints.

Service

We are responsive and prioritize the needs of current and future Oregonians we serve.

For more information about the Oregon Office of Secretary of State, please visit: State of Oregon: Oregon Secretary of State - Home

WHAT'S IN IT FOR YOU:

Family Friendly Work Life Balance (paid time off, 12 holidays, 3 personal days, short and long term disability benefits)
Take Care of Yourself and Your Family (comprehensive employee benefits, choice of medical plans, vision plan, life insurance, child care flexible spending account, employee assistance program)
Celebrate Uniqueness: Diversity and inclusion are cornerstones of our values. We recognize that diversity and inclusion are critical to developing a talented, high-performing workforce and are committed to providing a supportive work environment in which all of our employees can thrive and reach their full potential. We strive to maintain a culture that attracts, develops and retains a diverse workforce that closely mirrors the residents of our community. We learn from and respect the cultures in which we operate and value the uniqueness of individual talents, experiences and ideas.
Invest in

Your Future:
(Pension plan, deferred comp, short and long term disability plan, flexible spending accounts for healthcare and dependent care)

Be Appreciated (employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work)

*ADA: At the Secretary of State, we value community and foster a sense of belonging for our employees

See our current job listings and internship opportunities, compensation, and benefits here: Careers with the Secretary of State.

ADDITIONAL INFORMATION:

Additional applicant screening will depend on the number of qualified applications received. Screening may include skills testing, the results which may be used as part of the applicant evaluation process.
Candidates whose background most closely matches the qualifications and required/requested skills of this position will be invited to an interview.
Successful candidates must pass a criminal history check. Adverse background data may be grounds for immediate disqualification.
Eligible veterans who meet the qualifications will be given veterans' preference.

For further information, please see the following website:
Veteran Resources. You may also call the Oregon Department of Veterans' Affairs at

The Secretary of State does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6%.

QUESTIONS?

For additional information you may contact us at

The Oregon Secretary of State is an equal opportunity, affirmative action employer committed to a diverse workplace.

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