Dispatcher/Admin - Kailua Kona, United States - Grace Pacific LLC

Description

• Scales trucks and materials (crushed rock or asphalt products) to ensure load is within proper D.O.T. weight requirements (GVW). Will generate tags indicating quantity and destination of loads, and/or dispatch scaled trucks to respective job sites, as necessary.
• Will respond to radio and phone contacts from the field, and coordinate job requirements with plant and paving personnel.
• Take telephone orders, provide quotes, and respond to inquiries regarding products, pricing, hauling rates, etc.
• Schedule deliveries with outside truckers, coordinate deliveries with customers, and/or coordinate the quantities of asphalt materials orders with the plant for the next day's operations.
• Calculates and receives payments from external customers; makes deposits, credit cards, prepares related reports.
• May coordinate loading of materials with loader operators and verify the accuracy of each load.
• May assume responsibility for maintaining proper levels of liquid asphalt inventory, aggregate inventory, fuel inventory (propane and/or diesel) daily to accommodate the needs of all internal and external customers as directed by supervisor or management.
• Inputs data and maintains records of daily transactions, including all sales, cash receipts, inventory on hand, and dispatch activity. Prepares month-end summary reports as required for assigned area.
• Enters, codes and calculates payroll timecard data in a timely and accurate manner.
• May research and follow up on billing discrepancies and provide feedback to appropriate people.
• May conduct visible emissions (VE) testing in accordance with department procedures.
• May do/help with lab testing.
• Facilitate purchases as instructed by supervisor or management, ensuring proper approvals are in place.
• Maintains truckers' agreement files/coordinates with Quarry Admin.
• Submits and maintains environmental reports (ie: stormwater, fuel usage, etc.)
• Performs other duties as assigned.
• Promotes awareness of and follows Company and general safety policies.
• Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace.

• Minimum 6 months relevant experience in a similar operation and/or with strong accounting aptitude preferred.
• Advanced knowledge of Word, Excel, Email. Adaptable to in-house software. Keyboarding skills sufficient to complete tasks in a timely manner.

• Uses basic math functions to perform daily tasks.
• Must be able to read and understand job requirements.
• Valid driver's license and favorable traffic abstract required.
• Weighmaster's License or ability to obtain license within 60 of hire date.
• Ability to obtain Visual Emissions 9VE) certifications two times a year.
• Good organizational and administrative skills to multi-task effectively.
• Ability to work independently and complete tasks in a timely manner.
• Excellent interpersonal skills to ensure effective internal and external communications.
• Must be able to work flexible hours, including nights, weekends, holidays, overtime as required by the paving/customer schedules.
• Must be able to work at multiple sites/locations. Travel to other islands may be required.
• Able to push, pull, lift and carry up to 25 lbs. regularly.