Contract Manager - Chicago, United States - Erie Neighborhood House

Description

Job Description

Erie Neighborhood House has provided the most comprehensive support immigrant and low-income families in Chicago need to thrive and has constantly evolved to meet their needs. Today, Erie House is a modern social services nonprofit with programming and resources for children and youth, mental health and community wellness, adult education and training, legal services, and more. Through these programs, we empower the people we work alongside to build powerful communities.

The full-time Contract Manager ( Government Grant Accounting ) will be a position in partnership with Finance Department directly impacting the community within the Chicagoland area and beyond. Reporting to the Director of Finance, the Contract Manager will be responsible for performing a variety of financial analyses, reporting, overseeing, and managing contractual obligations for various government contracts.

In return to your commitment to Erie House and its mission to the community, you will enjoy excellent professional development opportunities, opportunity for growth, and have direct impact in building powerful communities. Be a part of one of the oldest and most respected Settlement House in the Chicago Land Area.

POSITION SUMMARY:

• Oversees all documentation for all public grants and contracts.
• Manages oversight of public grants websites and documentation compliance to ensure agency readiness for contracting with government funders.
• Oversees all monthly voucher billing and cash receipts information entered into accounting software, generating vouchers as needed.
• Maintains monthly summary reports for contracts and distributes to Directors.
• Monitors payments, if aging report reflects more than 60 days, inquiries will be made and reported to Director of Finance and Sr. Finance Director.
• In collaboration with the Director of Finance and program director, determines need for budget modifications for all grants.
• Reviews the Head Start and Childcare budget in collaboration with the Childcare Director and Grant Administrator, as well as their respective budget revisions, reviews monthly Head Start voucher and submits all required program documentation to Chicago DFSS for reimbursement.
• Reviews all vouchers prior to submission for Sr. Director of Finance's signature of approval. Reviews monthly summary reports for the contracts vouchered, to be distributed monthly.
• Supervises assigned Grant Administrator.
• Responds to Funders inquiries.
• Produces grant and contract fiscal reports as scheduled.
• Maintains the Government Contract workbook.
• Makes bank deposits as needed.
• Assist with the annual financial audit and delegated program audits.
• Monitors Fiscal Compliance in all contracts.
• Monitors spend downs and prepares/processes budget revisions as needed.
• Liaises with Finance and Program Staff on Contract matters.
• Oversees coverage of the Payment Office.
• Assists with all ad hoc projects.
• Acts as a Team player and resource to all finance staff.
• Other duties as assigned by supervisor.

• Minimum of an associate degree in accounting required bachelor's degree preferred plus knowledgeable in government billing/vouchering.
• Knowledge of accounting concepts, practices, and procedures.
• Proficient with Microsoft Word, Excel, and experience with accounting software. Previous experience with MIP accounting programs and Payroll software program is a plus.
• Candidate must possess the ability to work independently as well as in a team setting; have excellent organizational skills and be highly detailed oriented, have high standards of accuracy, possess excellent customer service skills, and have a direct communication style.
• Background Check

TEAM MEMBER BENEFITS

• Compensation of $70,000/ year based on experience.
• Work / life integration
  • Generous paid time off

(examples below for full-time employment)

• 12 accrued sick days per year
• 3 personal days
• Paid birthday off
• 8 paid holidays, including Juneteenth
• In addition to above paid holidays, paid week off between Christmas Eve and New Year's Day
• Vacation
  • Year 1 = 8 days
  • Year 2 = 13 days
  • Year 3 + = 20 days
• Access to alternative and flexible work schedules and personal leave, where possible
• Two-weeks fully paid Parental Leave, for eligible employees
• Time off for school conferences and activities as well as bereavement leave
• Professional Development
  • Employer-sponsored learning and development programs
  • Paid day off annually for personal professional development
  • Tuition Assistance & Debt Relief Program, as budget allows
  • DEI Council-sponsored education and engagement series
• Wellness support
  • Employer-sponsored health, dental, and vision insurance
  • Employer-paid life insurance
  • Voluntary life and AD&D and short and long-term disability
  • Flexible Spending Accounts for medical, vision and dependent care
  • 403b with employer match
  • Employee Assistance Program
  • Yoga, Zumba and Book Club, when onsite

Management / Exempt

Erie Neighborhood House is dedicated to creating a workforce that promotes and supports diversity and inclusion. We provide equal employment opportunities to all individuals without discrimination. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact us at

NO TELEPHONE CALLS PLEASE

MUST BE A MEMBER OF AFSCME OR JOIN AFTER 30 DAYS

ERIE NEIGHBORHOOD HOUSE IS AN EQUAL OPPORTUNITY EMPLOYER

ACCREDITED BY NAEYC & NATIONAL AFTER SCHOOL ASSOCIATION

RECOGNIZED BY DEPARTMENT OF JUSTICE;

UNITED WAY MEMBER