Project Documentation Assistant - Gambrills, MD, US
3 hours ago
Job description
Envocore, LLC is an established national leader engaged in the engineering, designing and installation of energy-efficient systems. Our company designs and installs projects for a wide range of Government, Commercial, Industrial, Educational, Medical, Institutional and Retail facilities across the United States.
We are seeking a detail-oriented and proactive Project Documentation Assistant to support our engineering, development, and operations teams by managing submittal and closeout documentation for construction projects. This role is critical to ensure timely and accurate documentation throughout the project lifecycle and requires strong organizational skills, technical proficiency, and the ability to work independently in a fast-paced environment.
Primary Responsibilities
- Prepare, compile, and submit construction documentation packages including submittals, RFIs, and closeout materials.
- Maintain organized records of project documentation in accordance with company and client standards.
- Act as a liaison between project teams, internal departments, external partners, and clients to ensure documentation requirements are met.
- Review and edit documents for accuracy, completeness, and compliance.
- Track documentation status and follow up on outstanding items.
- Assist with administrative tasks related to project execution and reporting.
- Support other operational and administrative duties as assigned.
Qualifications
- To perform this job successfully, candidates must demonstrate the ability to manage multiple priorities and meet deadlines with minimal supervision.
- Minimum 2 years of experience in construction documentation or administrative support in a project-based environment.
- Proficiency in construction documentation software (e.g., Procore, Bluebeam, or similar).
- Strong PDF editing and management skills.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Accurate typing skills (minimum 65 WPM).
- Ability to understand and follow written and verbal instructions.
- Professional communication skills and ability to interface with all levels of management and external stakeholders.
Work Days: Monday-Friday 8:30am-5pm EST
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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