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- Prepare written correspondence forms, schedules, or reports using typewriter
Principal Secretary/Receptionist - Dayton, United States - Dayton Independent School District
Description
PRIMARY PURPOSE:
Ensure efficient operation of school administrative office and provide clerical
services for school's administrative staff.
Under direct supervision provide reception and clerical assistance for the
efficient operation of the campus office.
QUALIFICATIONS:
Education/Certification
High school diploma or GED
Pass local clerical test
Special Knowledge/Skills
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets,
databases, and perform word processing
Knowledge of basic accounting principles
Minimum Experience
Secretarial experience, preferably in public education environment
MAJOR RESPONSIBILITIES AND DUTIES:
Records, Reports, and Correspondence
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists,
and campus communication as requested, using typewriter or personal computer.
3. Maintain a daily teacher attendance log and records for substitute teachers.
4. Monitor and process personnel time records including leave requests and reports.
Compile information and submit to central office.
5. Maintain a log of visitors to school.
6. Maintain school calendar of events.
7. Schedule meetings and appointments and maintain calendar for principal.
Reception and Phones
8. Assist students, teachers, and parents as needed.
9. Receive incoming calls, take reliable messages, and route to appropriate staff.
Files
10. Maintain physical and computerized files including inventory of school and office
supplies, mailing lists, student records, visitor logs, and office communication.
11. Update handbooks, policy manuals, and other documents as assigned.
Accounting and Inventory
12. Receive, store, and issue supplies and equipment.
13. Perform routine bookkeeping tasks including simple arithmetic operations to
maintain campus budget records.
14. Prepare and make cash deposits for activity account(s). May be responsible for
maintenance of activity checkbook(s) and ledger(s).
Other
15. Sort, distribute, or deliver mail and other documents.
16. Administer medication to students, check temperatures, and notify parents of
student illness in nurse's absence.
17. Maintain confidentiality.
18. Attendance is an essential job function.
19. Perform other duties as assigned by the immediate supervisor.
EQUIPMENT USED:
Personal computer, typewriter, printer, copier, fax machine, and calculator.
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors
Maintain emotional control under stress; work with frequent interruptions.
Repetitive hand motions; prolonged use of computer.