Letter of Credit Coordinator - Orlando, United States - Ravago Americas LLC

Description

Provide support to the Letters of Credit Specialist in the day-to-day processing and generation of contract documents related to Documentary Collection and Letters of Credit for International Trade transactions (Imports, Exports and Foreign to Foreign) as well as record keeping of all the documents associated with these contracts.

Letters of Credit Coordinator leverage a comprehensive understanding of US Export requirements and are highly specialized on Logistical, Trade Agreements, Documentation and Certifications required by multiple destination countries to ensure customers are able to import our products in a timely and cost effective manner.

They interact with internal and external customers providing the agility, flexibility and necessary expertise to minimize transportation and other additional costs.

ESSENTIAL FUNCTIONS:

Provide support to the Letters of Credit Specialists by assisting with their daily tasks, cross training in order to develop the expertise in the Letters of Credit process.

Serve as Point of Contact for Ravago Domestic Legal Entities such Amco, Entec, Channel Prime Alliance, Muehlstein & Burcham and provide support in their Export orders.

Leverage Global Trade Platform for documents generation following the Letters of Credit Specialist direction

In order to meet the required time constraints, the Letters of Credit Coordinator must utilize multiple resources to obtain the information pertaining container activity such as: Ocean Carrier websites, Port Terminal websites, internal inboxes and network shares, warehouse reports and Tableau dashboards.

Leverage this information to determine the timing and deadlines associated with the creation of the Master Shipping Instructions needed for elaboration of the Ocean Bill of Lading.

Audit for accuracy of the Warehouse Bill of Lading: this must match the Loading Instructions sent by Ravago, determine if discrepancies are present and decide if a dispute is needed.

This will allow Ravago to declare the correct information to US Customs and Border Protection as well as be utilized for the creation of the Master Shipping Instructions to the Ocean Carriers.

Ensure accurate cargo details are entered into Ravago's ERP system according to reviewed Warehouse Bill of Ladings.

Leverage their Logistical knowledge to calculate the financial impact and decide whether a documentation extension should be requested or temporary instructions should be issued to the Ocean Carrier in order to reserve space and meet deadlines.

Responsible for developing and maintaining good relationships with all Ocean carriers, leveraging such relationships at times when escalations are needed.

Responsible for obtaining a Draft of the Ocean Bill of Lading Contract from Ocean Carriers.

Review contract for accuracy ensuring every detail is correct, such as:

Container numbers, Seal numbers, weights, delivery address, notify party, product description, along with the product's US Department of Commerce Schedule B classification and US International Trade Commission Harmonized Tariff Schedule.

Pay particular attention to the Consignee of the Ocean Bill of Lading to ensure the right party takes title of the goods and the contract is released to the correct party and location.

Additionally, assure that any specific country requirements are met, and request corrections if needed, failure to do so could result in US Customs or Destination Country Customs fines or penalties that can go up to USD$10,000 per incident.

Responsible for complying with US Customs record retention laws by ensuring the appropriate set of export documents are uploaded to the system repository.

Examine and analyze all additional logistic costs and Ocean rates associated with these shipments to ensure they coincide with our contracted rates and determine if a dispute is needed.

Responsible for the accurate and timely depletion of inventory from Ravago International's business systems by ensuring product allocated to sales orders, its corresponding quantities and lot numbers are accurate to prevent Inventory discrepancies

Leverage their logistic expertise to weigh the financial risks and decide whether to accept last minute changes or modifications to Ocean Bills of Lading, communicating these changes to Ocean carriers.

When changes to this final Title Document occur after the Original Bill of lading has been issued, a new duplicate Title Document to the cargo is created and it is the responsibility of the Letters of Credit Coordinator to ensure the Original document is either voided or returned to the Ocean Carrier, as this presents a substantial liability equal to the total value of the cargo for both Ravago and the Ocean Carrier.

Assists in all proactive duties aimed at successfully executing rush orders to help stimulate soft sales and achieve committed sales volume targets while maintaining and improving internal customers satisfaction.

Actively problem solves by seeking better alternatives for performing assigned tasks by making rational assessments of options and reaching logical and accurate conclusions from available information.

Participate in backup and load balancing process among members of the Letters of Credit team during periods of high workload, vacation and time off.

Responsible for fomenting and maintaining a cohesive team environment within the International Operations Team
Stays up-to-date on developments related to the company, profession, resources, and technology
All other duties as assigned
KNOWLEDGE / QUALIFICATONS / SKILLS / EXPERIENCE
Knowledge and understanding of UCP600 and ISBP preferred
Experience with international trade and/or letter of credit operations experience is highly preferred.
Working knowledge of trade finance transactions, letter of credit and related documents, collections and compliance regulations desired.

Good customer service, communication and interpersonal skills in order to interact effectively with clients and all levels of Bank personnel.

Good analytical and problem solving skills.
Must be extremely detail-oriented and accurate in a deadline-driven, multitask-oriented environment.
Basic computer experience required, e.g. Microsoft Word, Excel, Outlook and PowerPoint

NOTICE TO APPLICANTS :
Ravago Americas is an equal employment opportunity employer.

We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status.

We assure you that your opportunity for employment with this employer depends solely upon your qualifications.

Job Family

OPS / SALES SUPPORT JOB FAMILY
Pay Type

Hourly

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