Director, Staffing, Employment, and Records - Riverside, United States - StaffingResources Suwanee

Description

Director, Staffing, Employment, and Records (Human Resources)- District


Department:
Human Resources (D)


Position Type:
Classified Management/Supervisor

Student Position Type
Student Employment Location/Department

College/Campus:
District

Physical location of the position:
District
If off-site, please specify location.

Employment Type:
Full-Time

If Part-Time, indicate the number of hours per week

Position Length: 12-month


Salary Range:
Grade Y


Salary Amount:
$174,413 - $212,337


Salary Type:
Annual

Is this position categorically (grant) funded? No

Job Description


BASIC FUNCTION:

Under the general direction of the Vice Chancellor, Human Resources & Employee Relations (HRER), manages and directs, develops, and evaluates recruiting strategies and workforce planning to meet the current and future staffing needs of the District.

Using data-driven decision-making skills, the incumbent is responsible for continuous improvement efforts of staffing, employment, and records operations. Recommends innovative ways to attract and select highly qualified and diverse talent, implement best practices, and support critical improvement.

Promotes and communicates an employee value proposition as part of a strategy that reflects the District as an employer of choice for both passive and active job seekers.

Oversees HRER employee and unpaid employee (ex. volunteers, etc.) processes and record keeping for the District.

Supervises a team of Human Resources (HR) staff providing service to college and District offices; and serves as a key contributor to development and maintenance of comprehensive HR function.

PROVIDES WORK OR LEAD DIRECTION TO:
Assigned District personnel.


Education:

Education and Experience:

A master's degree in business or public administration, human resources, or a related field from an accredited institution, and five (5) years of experience in workforce planning and development, talent management, talent acquisition, recruitment, or staffing, three (3) years of which must have included coordinating and/or supervising the work of others within an HR function; demonstrated experience and knowledge of sourcing effectiveness, screening, interview, selection, and candidate assessment techniques; demonstrated knowledge of trends, systems, and techniques, such as proactive sourcing, behavioral-based interviewing, and equitable selection methods; experience developing relationships with internal and external partners including community-based organizations serving traditionally underrepresented communities; experience with online/social media recruiting; or an equivalent combination of education, training, and/or experience.

Experience:

Knowledge Of:

• Issues and trends facing California Community Colleges.
• Laws specific to the Department of Labor (DOL), Equal Employment Opportunity Commission (EEOC), and other state and federal employment law.
• Principles and practices of administration, supervision, and training.
• Interpersonal communication techniques.
• Planning, organization, and direction of designated HR operations and activities.
• Proven knowledge of the implementation of various recruiting techniques.
• California Education Code and Title 5 requirements relating to personnel activities.
• Policies and objectives of assigned programs and activities.
• College organization, operations, policies, and objectives.
• Budget preparation and control.

Ability To:

• Maintain strict confidentiality of privileged information, bargain in good faith, and act with integrity and neutrality.
• Facilitate discussions, mediate disputes, and utilize conflict resolution techniques.
• Remain calm and focused on resolving issues in tense situations.
• Monitor multiple budgets related to assigned programs.
• Select, supervise, train, and evaluate the performance of assigned staff.
• Prioritize and assign work to meet deadlines, and word independently with minimal or general direction.
• Communicate effectively, both orally and in writing.
• Interpret, apply, and explain rules, regulations, policies, and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Operate a computer and assigned office equipment.
• Analyze situations accurately and adopt an effective course of action.
• Prepare comprehensive narrative and statistical reports.
• Interpret and apply applicable statutes and regulations such as the Education Code and Title 5 (California Code of Regulations).
• Meet with employees, collective bargaining unit representatives, and others at college campuses, work sites, and District facilities.
• Provide consultation concerning HR operations, standards, requirements, practices, and procedures.
• Problem-solve and be creative to find solutions on various HR matters.
• Direct the maintenance of a variety of reports, records, and files related to assigned activities.
• Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.

Licenses/Certifications:

Licenses and Certifications:

Possession of a valid driver's license, possession of, and ability to maintain an insurable driving record acceptable to the District's insurance carrier.

Professional HR Certification (e.g. SHRM-CP, SHRM SCP, PHR, or SPHR) is desired.


OTHER:
Must have evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students (E.C. 87360a).


PHYSICAL DEMANDS:

Must possess the mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

This classification primarily works in an office and standing in and walking between work areas is occasionally required.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. Will require travel.

The functions of this classification must be performed by the incumbent with or without reasonable accommodations.


ENVIRONMENTAL ELEMENTS:

Employee works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

Employee may interact with upset individuals in interpreting and enforcing departmental policies and procedures.


EXEMPT POSITION:
This is an exempt position and is not subject to overtime.

The Riverside Community College District is an equal opportunity employer and recognizes the need to provide reasonable accommodations to employees with disabilities.

For more information, contact


Duties and Responsibilities:
REPRESENTATIVE DUTIES (Illustrative Only):

The duties listed below are only intended as illustrations of the various types of work that may be performed.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Promotes a culture of continuous improvement and innovation; executes strategies to improve staffing processes, builds capabilities in data-driven decision-making, talent forecasting, sourcing techniques, and interview best practices.
• Researches and analyzes data pertaining to recruitment, turnover, staffing patterns, labor markets, and demographics to maximize utilization of staff; identifies timely and cost-effective staffing methodologies. Maintains knowledge of workforce trends; anticipates supply and demand conditions in the job market.
• Reviews employment processes and recommends revisions to enhance efficiency of operations; assists in implementing changes to affect continuous improvement in services provided; ensures compliance with regulatory and legal requirements.
• Builds applicant sources by researching and contacting community services, colleges/universities, employment agencies, professional organizations/societies, vendors, recruiters/headhunters, social media, and internet sites; makes presentations; organizes and attends job/career fairs.
• Maintains employee data within multiple computer applications. Performs data updates, exports, and imports, and cleans up, researches/reports, and corrects any data discrepancies. Researches, collects, and analyzes a wide variety of complex information requests using internal and external resources for preparing and submitting various reports. Oversees and monitors various reports and works with assigned staff and administration to manage workloads to ensure that maximums are not exceeded.
• Evaluates and administers appropriate recruiting instruments and assessments.
• Oversees pre-onboarding processes, and develops and maintains the employee pre-onboarding and re-boarding checklists and related documents.
• Supervises employment verification of current and former employees and responses to unemployment claims.
• Manages staff that maintain employee records, files, and data required by state and federal laws and regulations; ensures adhere to appropriate records retention systems and schedules.
• Assists in wage and salary administration, and salary/wage placement.
• May provide support to searches, including candidate travel arrangements, processing reimbursements, scheduling interviews and open forums, and may serve as point of contact for external search firms, candidate communications, and related activities.
• May participate and provide support to HRER employee orientation.
• Develops, recommends, administers, and updates policies, procedures, and programs relating to staffing, employment, and records functional areas; and ensures implementation and compliance with all such policies and procedures.
• Prepares thorough research and analysis, statistical data, and materials related to collective bargaining; serves as a resource to the Vice Chancellor, HRER in collective bargaining.

Duties and Responsibilities - Continued: 15. Assists in the preparation of all personnel action items for approval by the Chancellor and the Board of Trustees.

• Participates in the preparation of the annual budget and supervises its implementation and maintenance.
• Interprets personnel policies and collective bargaining language to applicants, employees, and the general public, providing advice and recommendations to stakeholders.
• Compiles HR data and prepares reports and/or surveys to assess the metrics of the department and other related areas.
• Plans, organizes, staffs, directs, coordinates, oversees, evaluates, trains, and disciplines assigned staff.
• Participates in the development and delivery of related training and presentations.
• Represents HRER on committees and participates in local, regional, and state activities to promote the RCCD mission and the community college movement.
• Performs other duties, related to the position, as assigned.

CONDITIONS OF EMPLOYMENT:
This is a Classified Management position with vacation, 22 days annually; and paid accruable sick leave, 12 days annually. A pro-rata reduction will be made for employees working less than full-time and less than 12 months. The District provides a health and welfare benefit package for employees and legal qualifying dependents.

The work location and assignment within a job classification is determined by the District and may be subject to change.

All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees.

The Riverside Community College District is an equal opportunity employer and recognizes the need to provide reasonable accommodations to employees with disabilities.

For more information, contact

The Riverside Community College District complies with all federal and state rules and regulations and does not discriminate on the basis of ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law.

This holds true for all District employment opportunities. Inquiries regarding compliance and/or grievance procedures may be directed to the District's Title IX Officer/Section 504/ADA Coordinator.

Harassment of any employee/student with regard to ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law, is strictly prohibited.

The Title IX Officer, Section 504/ADA Coordinator for the District is Ms.

Lorraine Jones, located at 3801 Market Street, Riverside, CA Telephone Number is:

Work Hours/Work Days for Classified and Hourly Positions Only:

Required Applicant Documents:
Resume or Curriculum Vitae
Cover Letter

Other Document:

Optional Applicant Documents:
Other Document

Doctorate Transcript
Bachelors or Equivalent Transcript
Masters or Equivalent Transcript

Other Document:
Professional Certification

Effective Employment Date:
Anticipated start date: October 2023 or after

Application Deadline:
Open Until Filled


Special Comments:

IMPORTANT NOTICES:
*It is anticipated that interviews will occur sometime during the 3rd or the 4th week of September.

Please note:
The selection process typically concludes within four to six weeks from the closing date. There are, however, exceptions to this general guideline. Status updates will be made throughout the process. Please refer to your account for any updates to the status of your application.

• An electronic, RCCD on-line application must be completed to be considered. All portions of the application must be entirely filled out with all information qualifying an applicant for the position. Only information on the official RCCD application (not resumes) will be considered to determine whether an applicant meets the minimum requirements for the position for which he/she is applying.
• All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size.
• An application will not be considered complete unless ALL REQUIRED DOCUMENTS are electronically attached to the application by the Application Deadline date. An incomplete file may subject the candidate to disqualification.
• Paper applications and supporting materials, including letters of recommendation, WILL NOT be accepted All documents must be submitted electronically with the online application.
• Letters of reference, IF REQUIRED, must be NON-CONFIDENTIAL and submitted electronically when applying on-line.
• Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time.
• The Riverside Community College District does not require testing at the initial application filing period. As you progress through the selection process, you may be required to perform a job-related test based on the needs of the work area for which you are being considered.
• The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Human Resources & Employee Relations at for assistance.

Application Types Accepted:
Classified/Management/Confidential Application

To apply, visit

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