Office Manager - Colorado Springs, United States - Town of Parker

Description

Salary: $ $46.73 Hourly

Location : CO 80134, CO

Job Type: Full Time

Job Number:

Department: Police Department

Division: Police Administration

Opening Date: 05/13/2024

Closing Date: 5/26/2024 5:00 PM Mountain

Job Summary

Want to do meaningful work that has a real impact on the community? Please come join the Parker Police Department as an Office Manager. Our mission is to maintain a friendly, hometown atmosphere. We place a premium on teamwork and participation, while encouraging creativity and individual initiative. We believe that through collaboration, leadership can occur at all levels. We take our commitments seriously and strive to reach positive solutions. Whether you are joining us for three years or twenty, you will have the opportunity to grow your career with us. We offer training courses and work diligently with our team members to enhance their skill sets to progress their careers. In addition to growth and educational opportunities, we offer a Flexible Work Arrangement program for qualifying positions, as well as a fantastic benefit package that includes our Employee Assistance Program focused on work/life balance and overall well-being. We would be honored to have you join the Town of Parker family

Under general supervision, and with a primary focus on executive and administrative support for the Chief of Police, Deputy Police Chief, and the Office of Professional Standards, this position performs a wide range of administrative and management tasks in the Police Department. Requiring discretion, diplomacy, confidentiality, and professionalism, this position is responsible for ensuring that citizen inquiries and complaints are acknowledged and addressed by the Office of Professional Standards.
Examples of Essential Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with a disability to perform the essential duties. The below list is intended to be illustrative of the responsibilities of this position and is not all encompassing. This job description does not constitute an employment agreement and the Town may change these duties at any time.

• Manages assigned projects and tasks to achieve goals; monitors and reconciles assigned budgets.
• Provides administrative support to the Chief of Police, Deputy Chief, and Office of Professional Standards.
• Maintains the trust and confidence of the Command Staff.
• Supervises and trains administrative assistants assigned to various divisions within the department; may supervise support staff, part-time, temporary employees, or volunteers.
• Composes and edits various reports, correspondence, and other materials requiring judgment regarding content, format, accuracy, completeness, and confidentiality, drafts confidential communications, speeches, presentations, resolutions, ordinances, contracts, administrative policies, and other materials.
• Schedules and prepares agendas in advance of departmental meetings; prepares and circulates meeting minutes for review/revision following meetings, makes necessary revisions.
• Researches, compiles, and summarizes various informational or statistical materials from multiple sources; prepares a variety of studies, reports, and related information for decision-making purposes.
• Responsible for the communication and tracking of all internal department promotions, special assignments, or special duty announcements and processes.
• Maintains various confidential records, correspondence, and information and is responsible for protecting and maintaining the confidentiality of this information.
• Maintains an in-depth awareness and knowledge of the Chief's philosophies, goals, and objectives and assists in developing related strategies; works collaboratively with other Town staff.
• Assists with planning, coordinating, and monitoring special programs or projects.
• Orders office supplies for the department and trainings.
• Manages logistics for travel for department members.
• Performs other duties as assigned.

Minimum Qualifications

The requirements listed below are representative of the education, experience, certification and/or licensure required. An equivalent combination of education and experience to perform the essential duties and meet the necessary employment standards may be considered.

Requires an associate degree or higher with specialized coursework in business administration, accounting, bookkeeping, or related field, and five (5) years of executive level support experience. Experience in municipal government with five (5) years of supervisory responsibility, specializing in a Law Enforcement environment is preferred.

Possession or ability to readily obtain a valid Driver's License issued by the State of Colorado type of vehicle or equipment operated; safe driving record and a minimum of two (2) years driving history.

Employment Standards
The requirements listed below represent the knowledge, skill, and/or ability required.

• Knowledge of law enforcement functions.
• Skill in demonstrating integrity, ingenuity, and inventiveness in performing assigned tasks.
• Skill in the operation of office equipment and the ability to accurately enter dictated or written information into a computer at a typing speed of 45wpm with 90% accuracy.
• Skill in being detail-oriented, organized, and able to demonstrate effective time management.
• Skill in exercising resourcefulness in addressing problems.
• Skill in the use of computers (Word, Excel, and Power Point) and the ability to learn new programs.
• Ability to train administrative staff.
• Ability to demonstrate excellent customer service skills and deal with diverse personalities.
• Ability to manage multiple projects concurrently and to prioritize and delegate work effectively.
• Ability to work well under pressure.
• Ability to work effectively with citizens, coworkers, officials, and others through written and verbal communication and integrate the philosophy of Community Policing into all contacts.
• Ability to exercise discretion in stressful or emergency situations.
• Ability to follow written and verbal instructions.
• Ability to maintain effective, cooperative working relationships with Town employees, citizens, and external agencies.
• Ability to maintain confidentiality.
• Ability to work with minimal supervision and with general direction.
• Ability to work irregular hours, nights, weekends, and in response to emergencies when needed.
• Ability to successfully pass a pre-employment background including but not limited to criminal history search, various verifications, polygraph, etc.

Additional Information

Work hours are typically Monday - Friday 8am - 5pm. Nights, weekends and holidays may be required.
Office Manager - Police Recruitment Timeline (Dates may subject to change)

• 5/13/24 - 5/26/24 - Accepting Applications
• Week of May 27, 2024-Review Applications / Candidate Notification
• Week of June 3, Typing Test / Preliminary Interviews
• June 10-11, 2024 -Panel Interviews
• Week of June 17, 2024- backgrounds begin
• Tentative hire date: 7/19/24 or 8/5/24

Full salary range: $32.23/hr - $46.73/hr

The working conditions described below are representative of those an employee generally encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential duties.

Tools & EquipmentRequires frequent use of general office equipment.

Physical DemandsRequires regular sitting, standing, walking, talking, handling, feeling or operating objects, stooping, kneeling, crouching, or crawling. Requires occasionally reaching with hands and arms, climbing and balancing. Requires minimal physical activity with light lifting, pulling, and pushing up to twenty (20) pounds. Requires close and distance vision acuity and the ability to adjust focus, allowing a broad field of vision. The employee must communicate clearly and effectively; must understand and be understood.

EnvironmentWork is frequently performed in a climate-controlled office environment. The noise level in this environment is usually quiet to moderate.

ClickHERE to learn more about joining our team

The Town of Parker is an Equal Opportunity Employer.

Please contact with questions regarding this position.

An online application is required and interested parties may apply online HERE prior to the posting deadline.

You may enroll in the Town of Parker benefits if you are classified as a full-time employee and have completed the eligibility waiting period of 30 days. Coverage will begin the first of the month following 30 days of employment. The generous benefits package includes: medical insurance, dental insurance, vision insurance, short-term disability insurance, long-term disability insurance, life and AD&D insurance, voluntary term life insurance, 401(a) retirement plan, 457 retirement plan, holiday pay, vacation, sick leave, educational assistance program, employee assistance program and a family membership to the Parker Recreation Center and/or Field House. Benefits are subject to the terms and conditions of those plans and the summary plan descriptions, which are subject to annual budget and appropriations by Town Council.

01

Do you have an associate degree or higher with specialized coursework in business administration, accounting, bookkeeping, or related field?

• Yes
• No

02

Please indicate your experience in an office manager or executive level support role.

• No Experience
• Less than five (5) years.
• Five (5) or more years.

03

Do you have municipal government experience?

• Yes
• No

04

Do you have experience working in a Law Enforcement environment?

• Yes
• No

05

Do you have supervisory experience?

• Yes
• No

06

Please indicate your level of knowledge in the Microsoft Office Suite (word, excel, powerpoint).

• Beginner
• Intermediate
• Advanced
• Expert

07

Do you have the ability to type 45 words per minute with 90% accuracy?

• Yes
• No

08

Do you currently possess or have the ability to readily obtain a valid Driver's License issued by the State of Colorado for the type of vehicle operated; safe driving record and a minimum of two (2) years of driving history?

• Yes
• No

09

Have you ever been subject to disciplinary action in current or previous jobs? (This question will not automatically disqualify you from the process, however, you are encouraged to compile all discipline/documentation as you will be asked about it in an interview should you move forward in the application process)

• Yes
• No

10

Have you ever been terminated from employment or resigned in lieu of termination from employment? (This question will not automatically disqualify you from the testing process, however, you may be asked about it in an interview)

• Yes
• No

Required Question