Executive/Administration Coordinator - Waltham, United States - eTeam Inc

Description

*NIT1*About the company

eTeam was formed in 1999 with the goal of becoming the company of choice for clients, talent and staffing professionals.

Today, we're one of the fastest-growing global companies and ranked as one of the best companies to work for by Staffing Industry Analysts.

We aspire everyday to do quality work for our clients and help our talent work at some of the most amazing companies.

*Job Title : Executive*/*Administration Coordinator**Locat *i *on : Waltham, MA 02451
*Duration – 12 months with possibilities of extension

*Pay rate: $30-33/hr on w2**#
Of Positions: 01**Work Site Location the first six weeks:
121 seaport boulevard Boston ma 02210
*Work Site Location after the first six weeks:
100 binney street Cambridge ma 02142

Job Description

The Client Project & Program Administration Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate workstream, and to the Program Management Office, on the Client restructuring project.

Co-ordinates administration of project activities keeping to time management, cost and specification. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Programme Director

*Typical Accountabilities*• Coordinates preparation of internal and external reports through gathering, analysing and summarizing data and information from the project team

• Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project
• Co-ordinates, collates and communicates information at the detailed level, possibly of a technical or statistical nature
• Ensures the production of reports or analyses, to meet quality standards, and provides interpretation of data
• Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies
• Ensures coordination of the different business areas involved on a project and ensures adherence to deadlines
• Prepares and/or edits meeting agendas, minutes, presentations and tables
• Prioritises workload, and that of others as appropriate, to achieve personal and work unit targets
• Tracks project changes and produces updated project based schedules as agreed with project management
• Supports the preparation of a budget and forecast reports to ensure projects align with initial cost specifications
• Compiles summary documents and distributes to the project team as required
• May control small sub-projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary
• Responsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedules

*Education, Qualifications, Skills and Experience:

• 10+ years of experience in project administration
• Experience working with construction projects and global projects
• High school diploma
• Written and spoken communications
• Specialist knowledge in relation to project administration support activities in the construction industry or in facilities management
• Competent in the use of relevant office equipment and systems including MS Teams, Sharepoint Online, Smartsheet
• Experience of a variety of software/systems
• Can create and maintain systems for efficiency for both self and others
• Customer Service Skills

*Desirable*:

• Relevant vocational qualifications or equivalent experience
• Team management skills
• Professional qualification
• Trimble, Miro, Procure or A-site experience

Job Type:
Contract


Pay:
$ $33.00 per hour


Schedule:

• 8 hour shift

Work Location:
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