Office Assistant - Mobile, United States - Global Security Group, Inc.

Description

About the Job:

The ideal assistant should be assertive, organized, detail-oriented, and a self-starter. We need help with calendar management for efficiency, setting up meetings, giving reminders, general errands, shopping, as well as other miscellaneous tasks. You will handle a little bit of everything, so every day is different. Some days you'll need to roll with the punches while others may be a bit slower. You're the face of the office and will be interacting with a variety of people every day. Duties and Responsibilities:

• Schedule meetings and manage calendars from multiple websites.
• Answer phone calls, emails, and messages and make sure the intended party receives the info.
• Take accurate and comprehensive notes at meetings.
• Help with daily time management.
• Run errands as requested.
• Plan travel, including flights, accommodation, and ground transportation.
• Coordinate events and meetings.
• Draft correspondence, such as emails, letters, and texts.
• Assist with general office tasks, including, but limited to, filing and organizing documents.
  
  

Skills and Qualifications:

• Professional demeanor and ability to maintain confidentiality.
• Excellent organizational and time management skills
• Proficient in using Microsoft Office (Excel and Word).
• Active listening and good communication skills both verbal and written.
• A proactive approach to problem-solving.
• Ability to multitask and prioritize tasks effectively.
• Strong time-management and organization skills.
• Previous administrative experience is a plus.