Program Coordinator - Austin, United States - Coloradomtn

Description

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This position provides primary management support to the Texas Division office and customers by planning, performing and coordinating all functions necessary for efficient operation.

You will lead and support one or more mission critical program area(s) such as: finance, program management and analysis, and/or emergency management.

The position provides recommendations on a range of program-related activities to the Division Office Staff and State DOTs to deliver the Federal-aid highway program.

Yes—Relocation expenses are authorized for this position.

As a Program Coordinator, you will:
Provide data gathering and analysis related to your area of responsibility. Participate in the risk assessment process and conduct activities in association with their program to facilitate mission accomplishments.

Review, organize and submit Division Office policy and procedures for consideration by Division leadership in the following areas: mail distribution; official travel; management of electronic and paper records; procurement of office supplies, forms and equipment; replacement and disposal of equipment and furnishings; office interior changes; office communications; building maintenance and other matters affecting FHWA workspace; and GSA vehicle fleet inventory, maintenance and repair.

Assist with revising and developing Standard Operating Procedures (SOPs) for administrative and financial programs.

Act as the Division Office's procurement official and government purchase cardholder ensuring that purchases comply with the Federal Acquisition Regulations, DOT guidance and any Division policies.

Initiate the processing and tracking of employees' time and attendance using CASTLE. Ensure leave and telework hours are properly recorded in CASTLE. Report discrepancies and areas of concern to the supervisor.

Advise travelers on appropriate documentation and lead times required for sponsored travel, domestic travel, foreign travel, premium class, carrier, expense allowance and leave request.

Complete travel system authorization and voucher review and provide support as a travel arranger, reviewer, or fund certifier using approved agency applications (i.e., E2 Travel Solutions).

Process invitational travelers to complete required forms for signature and approval and budget allocations within the required timeframe.
The

ideal candidate

is an individual with experience providing a wide range of program management and administrative support in a quality manner, with a strong customer service focus and the ability to facilitate communication among office staff, other offices, and various partners.

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