Administrative Assistant - San Francisco

Only for registered members San Francisco, United States

2 weeks ago

Administrative Assistant · Who We Are · Buhler Commercial is a dynamic and growing commercial construction company that's redefining what it means to build with integrity and innovation. Here, your personal and professional growth takes center stage, supported by a team that insp ...

Job description

Administrative Assistant

Who We Are

Buhler Commercial is a dynamic and growing commercial construction company that's redefining what it means to build with integrity and innovation. Here, your personal and professional growth takes center stage, supported by a team that inspires you to achieve your best every day. We believe in teamwork, doing things the right way, and having fun while we're at it. If you're looking for a company that values your potential and makes work enjoyable, Buhler Commercial is where you belong

What we do

At Buhler Commercial, we're more than a construction company—we're builders of trust, innovation, and excellence. Based in San Francisco, we are a full-service Union signatory general contractor specializing in public works, education sector projects, and commercial construction. Our talented team takes pride in bringing bold visions to life across core markets such as public works, education, and commercial projects, serving both private industries and public sector clients. If you're passionate about working on impactful projects that make a difference, Buhler Commercial is the place to grow and thrive.

Position Overview

We are seeking a reliable, detailed Administrative Assistant to support the day to day operations of our construction company. This role is critical to keeping the office organized, responsive, and running efficiently. The ideal candidate is proactive, organized, and comfortable juggling multiple priorities in a fast paced environment.

Key Responsibilities

• Provide administrative support to company leadership

• Manage incoming and outgoing correspondence including emails, phone calls, and mail

• Greeting and direct all office visitors and deliveries

• Assist with project administration such as contracts, insurance, documentation and compliance

• Support accounting, human resources, contracts and finance functions

• Coordinate meetings, calendars, and company events

• Order office supplies and manage general office needs and vendors

• Support preparation of proposals, bids, and prequalification applications

• Maintain orderly, professional and tidy office environment

• Assist leadership with social media posts, jobsite photography, and marketing needs

• Organize and maintain company policies, procedures, databases, and virtual resources

• Interface professionally with clients, vendors, subcontractors, and public agencies

• Inventory, maintain, and order company provided swag and PPE

• Organize events under direction of the company leadership

• General administrative tasks as assigned by company leadership

Required Qualifications

• Administrative experience, preferably in construction or a related industry

• Clear and professional written and verbal communication skills

• Proficiency with Microsoft Office, Google Workspace, Gmail, Zoom, Docusign, etc.

• Dependable and accountable

• Team oriented with a positive attitude

• Comfortable asking questions and learning new processes

• Strong organizational skills and attention to detail

• Ability to manage multiple tasks and meet deadlines

• Comfortable working independently and taking initiative

• High level of discretion and professionalism

Benefits

• 100% Employer Paid Medical Coverage

• 75% Employer Paid Dental Coverage

• 75% Employer Paid Vision Coverage

• K) with Employer Matching

• 100% Employer Paid Life Insurance

• Metal Health Coverage

• Sick Time

• Vacation Time

• Paid Holidays

• Floating Holidays

• Paid Volunteer Days

• Commuter Benefits

• Cell Phone Stipend

• Professional Development

Compensation

• Salary of $70,000 - $80,000

• Annual Bonus

Location

• This is a full-time in office role based in San Francico, CA

• Office hours are Monday – Friday, 7:00 am - 3:30 pm

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