Construction Compliance and Contract Specialist - Cincinnati - Jostin Construction

    Jostin Construction
    Jostin Construction Cincinnati

    10 hours ago

    Construction / Facilities
    Description

    Construction Compliance and Contract Specialist

    Status: Full-time/Salaried

    About Jostin Construction

    Jostin Construction was founded in 1998. Our organization is driven by our "WHY" statement -To create and provide a diversity of opportunities for all. For over twenty-five years, this purpose has guided our work, how we run our business, how we engage with the community deeply and genuinely, and most importantly, how we support and develop our employees, many of whom have been with us from the beginning.

    As a growing firm of over 130 team members, we are proud to have built our business in concrete construction, general trades, construction management, and general construction, servicing our clients in commercial building remodels and new construction.

    Our prized culture is entrenched in our Jostin Values:

    • Diversity Wins
    • All in, All the time
    • The Golden Rule
    • The Best at Getting Better
    • Good Old-Fashioned Ridiculous Fun
    • Go First

    Our values represent who we are, how we work, and how we engage with others.

    Summary of Duties:

    The Construction Compliance and Contract Specialist supports Jostin Construction's enterprise risk management process through proactive administration of construction contracts, insurance documentation, compliance programs, and risk mitigation systems. Reporting to the Chief Business Officer, this role ensures that contracts, certifications, and insurance materials are accurate, compliant, and aligned with company and client standards. The position provides administrative and technical support across Accounting, General Contracting, Concrete, and Brewster Pumping divisions and plays a critical role in maintaining company-wide risk integrity and documentation consistency.

    Primary Duties and Responsibilities:

    Contract & Insurance Management

    •  Manage and process all new and existing contracts and subcontracts to meet deadlines.
    •  Review and track Certificates of Insurance (COI's) for compliance.
    •  Maintain insurance policy and renewal documentation for all clients, subcontractors, and vendors.
    • Assist with Contractor Controlled Insurance Programs (CCIP) and Builder's Risk administration.
    • Track stored materials and project warranties for compliance.

    Claims & Potential Claims

    • Identify and track potential claims including liens, bonds, and other contract risks.
    • Coordinate with internal teams to ensure timely notice, documentation, and resolution.

    Contracts & Subcontracts

    • Review and process contracts for clients, leases, software, and subcontracts.
    • Track standard contract edits and maintain a record of non-negotiable clauses.
    • Support Project Managers with contract addendums and bid riders related to contract acceptance terms.
    • Conduct annual review and update of subcontract templates and bonding thresholds (over $500,000).

    Pre-Qualifications & Compliance

    • Manage pre-qualification processes for clients and subcontractors, ensuring all required documentation, certifications, and financial information are up to date.
    • Assist with compliance reporting and documentation for audits.

    Technology & Systems

    • Utilize technology platforms (such as GC Pay, contract management, and COI tracking tools) to enhance workflow automation, document control, and vendor compliance.
    • ·Support system integrations for risk management software to improve contract lifecycle visibility and data accuracy.
    • Maintain and manage digital risk tracking dashboards and reporting tools.

    Cross Departmental & Administrative Support

    • Support accounting, safety, and operations with insurance and compliance materials.
    • Assist in policy development.
    • Recruit, train, and coordinate volunteers for designated Jostin events and community participation as assigned.
    • Perform other duties as assigned.

    Skills and Qualifications:

    • Strong organizational and prioritization skills.
    • Excellent attention to detail with ability to manage multiple priorities.
    • Proficient in Microsoft Office Suite and construction technology platforms.
    • Strong written and verbal communication skills with the ability to set clear timeline expectations and follow through on commitments.
    • Knowledge of construction industry practices, contracts, insurance, and project documentation processes.

    Experience and Other Requirements:

    • Bachelor's degree preferred with 6+ years of relevant experience in contract administration, insurance, or risk management.
    • Experience in construction industry required.
    • Knowledge of insurance certificates, COI tracking systems, and contract review processes.
    • Ability to work effectively with internal teams, clients, and subcontractors.
    • Proficient in Microsoft Office and workflow management tools.
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