Athletic Secretary - Wooster - Wooster City Schools

Description

Position Type:
Support Staff/Clerical/Class 08 - Secretary
Date Posted:
2/4/2026
Location:
Wooster High School
Date Available:
Upon Hire
Closing Date:
02/11 or until filled
VACANCY NOTICE: Athletic Secretary
LOCATION: Wooster High School
EFFECTIVE: Upon Hire
POSTING DATE: February 4, 2026
APPLICATION DEADLINE: February 11 at 11:59 p.m. or until filled
POSITION: 8 Hours Per Day (Monday - Friday)
Twelve (12) Month Position, 260 Days
Salary Range: $ $27.82 Per Hour
GENERAL DESCRIPTION
To assist and relieve administrative supervisor(s) of paperwork and impediments so that he/she may devote maximum attention to the central issues of athletics and athletic administration.
QUALIFICATIONS

• A high school diploma or equivalent is required. A bachelor's degree is preferred, but not required.
• Training and/or experience in secretarial skills, office management, computer and word processing preferred.

ESSENTIAL FUNCTIONS

• Demonstrate a positive customer service attitude to all visitors, parents, staff, and students. Be supportive of the "what's best for kids" attitude of the Athletic Department.
• Prepare and process all student athletic forms, health cards, and emergency medical authorization forms
• Process Pay to Participate/Activity fees
• Keep accurate records of student athletes using Schedule Star; determine eligibility using the student management systems
• Prepare purchase orders and process orders received, serve as clerk-custodian of activity accounts as instructed by the Athletic Director
• Contact and confirm all game officials
• Assists the Human Resources Department in processing employment paperwork for new coaches, event workers and student workers
• Aids in the preparation of supplemental employment lists for monthly board of education approval
• Organize Wooster High School sports using Schedule Star and OHSAA web sites
• Coordination of assigning officials with arbiters and assigners
• Types and processes a variety of material such as letters, reports, spreadsheets, faxes and emails
• Maintains a regular filing system for athletic director and the athletic department
• Processes incoming correspondence
• Orders and maintains supplies as needed
• Maintains a schedule of appointments and makes arrangements for conferences and interviews (when applicable)
• Welcomes department visitors and arranges for their comfort and screens unexpected callers
• Assists student athletes with concerns and/or problems when appropriate
• Maintains complete set of files and correspondence for athletic teams
• Processes school and officials contracts
• Assists with team scheduling
• Does typing, filing and telephone work for the entire coaching staff, as well as trainers
• Handles incoming telephone lines, screens calls and forwards to appropriate team/department/person
• Screens and evaluates fundraising opportunities and forwards to the most appropriate team coach
• Gather information, types and processes reports for state, district, and league organizations
• Coordinates pre-sale ticket program for football and basketball games, as well as tournament games
• Processes all team transportation requests, and maintains a daily log of the same
• Works closely with the transportation department to ensure accuracy of athletic trips and departure times
• Maintains the athletic department petty cash checking account, which includes writing and processing checks for all athletic officials, replenishing the checking account and reconciling the account monthly

OTHER DUTIES AND RESPONSIBILITIES

• Assist co-workers as required.
• Performs other job related duties as assigned

INHERENTLY HAZARDOUS AND PHYSICALLY DEMANDING WORK CONDITIONS

• Occasional exposure to blood, bodily fluids and tissues
• Occasional exposure to fumes and/or emissions

KNOWLEDGE, ABILITY AND SKILLS (*indicates developed after employment)
KNOWLEDGE OF: Board policies and procedures*; basic first aid procedures; office management specific office/department computer applications
ABILITY TO: Apply office practices and procedures to solve everyday problems; follow instructions; communicate effectively with contractors, service providers, sales associates, staff, supervisors, and the public; develop and maintain effective working relationships; prepare reports; maintain records; respond to routine or sensitive inquiries with the general public; and main confidentiality
SKILL IN: Record keeping
LEGAL REQUIREMENTS:
Candidates (unless current employees) must pass a criminal background investigation prior to employment.
HOW TO APPLY:

• Internal Candidates: Submit an APPLITRACK application online by the posting deadline

• External Candidates: Submit an APPLITRACK application and a current resume online by the posting deadline. Upload other documents as required on the application or posting. Paper documents will not be accepted.

• Substitutes and General's Club Only Staff: Apply as an external candidate
Applitrack Link: or visit and click on Employment to navigate to all current postings