Assistant Facilities Manager - Forest Hills, United States - Commonpoint Queens

    Commonpoint Queens
    Commonpoint Queens Forest Hills, United States

    1 month ago

    Default job background
    Full time
    Description
    The Assistant Facilities Manager, under the supervision of the Director of Facilities, is responsible for supervising and managing the Maintenance and Housekeeping (Porter) functions of Commonpoint Queens Sites and related facilities and ensuring that the buildings & grounds are maintained to the highest standard. The specific responsibilities of this full-time exempt position include:
    Maintenance
    • Assist in the supervision of all maintenance staff and/or Handymen at the Commonpoint Queens Central Queens Site.
    • Help Create daily, weekly, schedules and checklist for service and repair
    • Assist in creating and implementing a preventive maintenance plan for entire facility
    • Work in a hands-on capacity to repair and maintain the facility and grounds
    • Maintain the outside facilities and grounds
    • Help Maintain Alarm, HVAC and all mechanical systems with outside vendors
    • Supervise and help coordinate all room/program set-ups
    • Inventory and order all supplies necessary for appropriate maintenance of the facility
    • Assist in supervision of work performed by all outside contractors

    Housekeeping/Porter Services
    • Assist in supervision housekeeping/Porter staff
    • Create daily, weekly, monthly, checklists for cleaning of facilities
    • Inventory and order all supplies necessary for appropriate cleaning of the facilities

    Administration
      • Assist in setting goals, preparing and monitoring budgets for Maintenance and Housekeeping for Central Queens.
      • Maintain records
      • Purchase supplies, equipment, etc.
      • Overall responsibility for Center coverage when assigned
      • Assist in the preparation of annual performance evaluations for all Maintenance and Porter staff
      • Assist in maintaining a dashboard and ticketing system

    Agency Responsibilities
    • Participation in staff meetings and staff training sessions
    • Regular supervisory conferences with Director of Facilities
    • Annual job performance evaluation by Director of Facilities
    • Perform any other tasks that are required as determined by the Director of Facilities

    The Assistant Facilities Manager is required to be organized, hardworking, conscientious and personable and must always be a positive representative of the Agency to the community. It should be recognized that the Assistant Facilities Manager will be required to work at night or on occasion on the weekends. It should also be recognized that this job description may change, based on the needs of the agency.
    EDUCATION, EXPERIENCE, AND REQUIRED COMPETENCIES
    • High school Diploma Required; Associates degree preferred
    • 5-10 years of experience preferably in a not for profit organization
    • Possess outstanding social skills and emotional maturity.
    • Possess incredible attention to detail
    • Proficient in Microsoft Office (Outlook, Word, Excel and Power Point), Adobe Acrobat and Social Media web platforms and the G-suite including Gmail, Google Calendar and the Google Drive including the ability to live-edit documents
    • Demonstrate professionalism at all times and remain positive/upbeat when interacting with /responding to staff and constituents.
    • Must be comfortable making repairs, speaking to staff, dealing with vendors and contractors.
    • Must be detail oriented and well organized with the ability to follow up on all facility related issues.
    • Must be flexible and able to handle multiple projects at the same time.
    • Ability to exercise good judgment in a variety of situations.
    • Strong written and verbal communication, administrative and organizational skills.
    • Ability to maintain a realistic balance among multiple priorities.
    • Ability to work independently on projects, from conception to completion
    • Must be able to work under pressure
    • Comfortable working within a fast-paced, demanding work environment
    • Ability to handle a wide variety of activities and confidential matters with discretion.
    • Must be able to drive and be willing to travel between multiple agency sites and within the NY Metro area. Occasional weekend and evening hours will be necessary.

    Salary: $55000
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