- May serve as the first point of contact for the department when the Department Administrative Assistant is unavailable.
- Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.
- Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
- Files and maintains an effective filing and retrieval system.
- Maintains and operates office machines, equipment, and computers.
- Photocopies, collates, distributes, and files documents.
- Maintains and reconciles subsidiary and control accounts.
- Compiles basic data for special and regular financial statements and reports.
- Determines whether revenues have been properly recorded.
- Prepares expenditure and revenue claims and routine accounting reports.
- Processes and journals accounting transactions.
- Works closely with the A/P Technician and Purchasing Technician to resolve procurement issues, vendor issues, and receiving issues, including researching outstanding purchase orders and working with other campus departments to resolve.
- Provide responsive, high quality service to university employees, students, representatives of outside agencies and members of the public by providing accurate, complete and up-to-date information, in a courteous, efficient and timely manner.
- Performs other duties as assigned.
- N/A
- Associates Degree in Accounting or related field.
- Two years accounting experience.
- Valid state driver's license.
- Must be able to pass background check, with NO prior convictions of any felonies.
- Knowledge of accounting procedures and financial systems.
- Knowledge of cash management principles and/or procedures.
- Knowledge of accounts payable procedures.
- Knowledge of purchase orders and related accounts payable documentation.
- Skill in word processing, accounting balancing, and basic data entry.
- Skill using 10-key.
- Skill using inventory and accounting software.
- Skill in operating business computers, phone systems, and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
- Ability to prepare routine administrative paperwork.
- Ability to sort, check, count and verify numbers.
- Ability to understand and interpret vendor invoices, statements and other requests for payment.
- Ability to use automated accounting system.
- Ability to analyze and solve problems.
- Ability to meet strict time lines.
- Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
- Ability to maintain confidentiality.
- Ability to handle multiple tasks and meet deadlines.
- Ability to carry out instructions furnished in verbal or written format.
- Ability to communicate effectively in the Navajo and English language.
- Ability to work as a team member in a structured working environment.
- While performing the duties of this job, the employee may be required to sit for prolonged periods, walk and sit.
- Use hands for dexterity of motion, repetitive movement of both hands.
- Have normal auditory, visual acuity, and verbal communications skills.
- The employee must occasionally lift and/or move up to 15 pounds.
- Work is generally performed in office setting.
- Tight time constraints and multiple demands are common.
- Evening and/or weekend work may be required. Extended hours and irregular shifts may be required.
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Accounting Technician - Crownpoint, United States - Navajo Technical University
Description
Job Description
Job DescriptionJOB PURPOSE:
This is an entry level professional accounting position. Employees in this job participate in a variety of activities designed to provide accounting support services such as: implementing and revising accounting systems; maintaining and reconciling financial control records; reviewing and preparing budgets and financial statements and approving and disbursing funds. Work is performed through the application of a body of knowledge related to the methods, practices, procedures, policies, regulations and laws of this specialized field.
JOB DUTIES & RESPONSIBILITIES:
SUPERVISION RESPONSIBILITIES:
MINIMUM QUALIFICATIONS/REQUIREMENTS:
The Navajo Nation Preference in Employment Act applies to all hiring, promotions or transfers of individuals into this position.
KNOWLEDGE, SKILL AND ABILITY REQUIREMENTS:
PHYSICAL DEMANDS:
WORK ENVIRONMENT