Vice President, Payroll - Woburn

ABOUT OUR CLIENT: · Our client is fueled by a real understanding of today's challenges and is committed to a fundamental re-imagining of what it means to age. With over 20 years of operating experience, they have built a replicable service prototype, developed profitable, long-st ...

Job description

ABOUT OUR CLIENT:

Our client is fueled by a real understanding of today's challenges and is committed to a fundamental re-imagining of what it means to age. With over 20 years of operating experience, they have built a replicable service prototype, developed profitable, long-standing referral relationships, and created an innovative brand that positions them to serve the future customer. Our client has grown to be one of the largest single-site private home care companies in the country and is dedicated to improving the health and well-being of its employees and the people it serves. They are embarking on an exciting new growth chapter that focuses on client service excellence, caregiver engagement, technological innovation, and growth in new markets.

Our client is a mission-driven organization that is dedicated to improving the lives of seniors as they age. They are passionate about their mission -- providing seniors and their families with a comprehensive, vetted and coordinated in-home service network that is high-touch, tech-enabled, compassionate and extremely well managed. They are in the exciting and dynamic home healthcare industry. Their market opportunity is large and growing as the baby boomers age and the home increasingly becomes the epicenter for care as consumers demand convenience and lower-cost solutions.

They are searching for a Payroll Executive to come in, drive strategy, facilitate, lead the organization through change, improve efficiency, and lead the overall payroll operation for their $450M company. They are in expedited growth mode and need someone who is willing to lead not only the strategic initiatives but also the transactional processes.

JOB SUMMARY:

The VP of Payroll leads the organization's enterprise-wide payroll strategy, operations, and compliance. This role provides strategic direction, ensures exceptional employee payroll experience, and oversees the accurate, timely, and compliant processing of payroll across all business units. The VP of Payroll partners closely with Finance, HR, Benefits, IT and executive leadership to drive process optimization and long-term payroll planning.

KEY ACCOUNTABILITIES:

• Provides executive leadership to the payroll department, including recruiting, developing, and retaining a high-performing team.
• Sets strategic goals, expectations, and performance standards for the payroll function.
• Leads, mentors, and develops direct reports and fosters a culture of accountability, collaboration, and continuous improvement.
• Overseas departmental structure and resource planning to support organizational growth.
• Develops and executes the organizational payroll strategy, ensuring alignment with broader HR, Finance, and operational goals.
• Oversees payroll operations across multiple entities and states, ensuring all employees are paid accurately, on time, and in compliance with all regulatory requirements.
• Ensures integrity of payroll systems by implementing, maintaining, and optimizing payroll technologies, internal controls, and data management processes.
• Leads continuous improvement initiatives focused on automation, accuracy, scalability, and efficiency.
• Partners with Finance on budgeting, forecasting, GL reconciliation, and payroll-related reporting.
• Collaborates cross-functionally with HR, Benefits, Finance, and IT to support business needs and organizational changes (acquisitions, system implementations, compensation changes, etc.).
• Collaborates proactively with HR, Benefits, Finance, IT, and other key stakeholders before implementing payroll-related changes, ensuring alignment and smooth downstream impacts. Establishes cross-functional communication workflows to ensure decisions involving payroll and the HCM system are reviewed, discussed, and approved with all affected departments.
• Establishes and monitors key performance indicators to measure payroll accuracy, timeliness, service levels, and compliance.
• Oversee the implementation, maintenance and review of payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Acts as the primary point of contact with the third-party payroll vendor, providing final decisions, strategic direction, and authoritative guidance on payroll system configuration and functionality. Evaluates and approves all payroll system enhancements or changes, ensuring alignment with organizational needs before communicating directions to the vendor.
• Ensure compliance with federal, state, and local payroll, wage, hour laws and best practices.
• Facilitate audits by providing records and documentation to auditors.
• Presents payroll insights, risk assessments, and strategic recommendations to executive leadership.

WHAT YOU NEED:

• Bachelor's degree
• Minimum of 10 years of payroll experience
• Strong understanding of payroll tax
• At least 5 years of leadership experience, managing a team and performance
• Experience working in payroll for a company with a large non-exempt employee base
• Must be able to work with high degree of autonomy and can make decisions
• Experience working in payroll for a company with a large non-exempt employee base

ADDITIONAL INFORMATION:

• Onsite 3-4 days per week at Corporate Headquarters (Woburn, MA)
• Occasional travel may be required to Care Centers
• Hybrid role – must be local to Woburn, MA
• Compensation: $165k-$175k annually