Purchasing Agent - Washington, United States - Legislative Branch

Description

Summary

The position can be located within any jurisdiction of the Architect of the Capitol, Office of the Chief of Operations, Superintendent House Office Buildings, Assistant Superintendent Facilities Management Division, Business Operations Branch, Supply Management Section. The incumbent serves as a Purchasing Agent performing a variety of tasks for the acquisition of supplies, materials, equipment and services for assigned jurisdiction.

Duties

The Tour of Duty for this position is 7:30 a.m. - 4:00 p.m. This position is emergency essential - Depending on the type of emergency, the employee may be required to report to work during emergency situations.

The individual selected for this position will:

• Serves as a Purchasing Agent responsible for procuring supplies, services, equipment and other resources through a variety of purchasing methods and procedures.
• Screens and reviews purchasing requests for completeness and accuracy, ensuring available funds.
• Develops Request for Quotation (RFQ) packages that include all necessary clauses, terms and conditions.
• Evaluates quotes received in accordance with criteria; determines price reasonableness for items not recently or previously purchased; and selects the vendor, negotiating price with sole-source vendors
• Prepares purchase orders including specifications, packing and shipping requirements, inspection, instruction and all other special and standard clauses.
• Awards and administers small purchases that require extensive monitoring and oversight and are not firm-fixed price, such as labor hour, time and materials, etc.
• Initiates modifications to original terms for substitutions of products/services, price changes and delivery date changes
• Monitors delivery, inspection and acceptance of purchases
• Uses Financial Management System (FMS) and Maximo operating systems to perform purchasing duties.
• Performs other related duties as assigned.