HR Clerical Assistant - Winona, MN, United States - Peerless Chain

Description

Offers administrative support for the Human Resources department in all areas of Human Resources (recruiting, benefits, employee relations, payroll, workers compensation and labor relations).

Reports to Director of Human Resources

A 2-year degree in an Administrative Support program, human resources program or equivalent and/or 2 years' experience in a confidential administrative support position.

Human Resources experience preferred.
Demonstrated strong knowledge of Microsoft Word and Excel. Must be able to function responsibly with confidential information. Must be able to build relationships and communicate professionally with the ability to speak, read, write and understand English.
Employee Relations

• Process appropriate paperwork for enrollment of new/terminated office and factory employees. Monitor performance review schedules. Update information systems with necessary employee data.
• Assist with arranging for post-offer employment testing, reasonable suspicion testing, post-accident testing or mechanical aptitude testing.
• Employee Orientation - Assemble all new hire orientation binders with personnel policies, benefit programs and other company information. Register employees for training activities, conferences, workshops etc. Secure petty cash box, balancing funds monthly. Prepare a deposit for finance as needed.
• Arrange and promote for purchase of Peerless logo apparel.

Employee Data Base Systems

• Scan necessary paper documents into the system.
• Assist with documenting collecting and documenting training and development activities for all employees. Act as backup for Payroll activities.

Confidential Typing - Handle all correspondence and recordkeeping duties related to matters requiring a high level of confidentiality, such as wage and salary reports, sexual harassment issues, alcohol and drug abuse, and employment verifications.

Clerical Functions

• Proofreads all documents for accuracy.
• Sort payroll related documents for distribution to employees.
• Securely collect and file documents in an organized manner.
• Maintain adequate supply of all safety supplies equipment. Keep up to date on current protection equipment as required by OSHA and distribute accordingly to employees when needed.
• Processing invoices for payment and payroll deduction.

HR Areas of knowledge - Continue to learn more about human resource topic areas to help with growth within the position.

These requirements are key to the operation and effectiveness of this position and if not in place have the potential to impair and diminish expected results.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly in a sedentary role a need to communicate with others through listening, talking and writing Hourly Wage