Office Assistant - Las Vegas, United States - Pulmonary Associates

    Pulmonary Associates
    Pulmonary Associates Las Vegas, United States

    1 month ago

    Default job background
    Description
    Job Type

    Full-time, Part-time

    Description


    Office Assistant:
    The Office Assistant will perform various routine clerical duties to support the organization.


    Supervisory Responsibilities:

    • None.

    Duties/Responsibilities:

    • Performs various secretarial, clerical, and administrative duties, but with specialized attention to the fact that the information, decisions, and communication involved may be sensitive or confidential.
    • Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment.
    • Serves as the receptionist for the office, greeting visitors and applicants.
    • Answers phones, directs calls to appropriate individuals, and prepares messages.
    • Copies, sorts, and files records related to office activities, business transactions, and other matters.
    • Prepares letters, memos, forms, and reports according to written or verbal instructions.
    • Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
    • Makes bank deposits either manually or electronically, delivers information to appropriate department or individual and enters specialty information in excel.
    • Delivers parcels, documents and payments to correct addresses, obtaining signatures and proof of receipt when necessary.
    • Maintains filing systems either manually or electronically.
    • Manages calendars and schedules appointments.
    • Performs other related duties as assigned.
    Requirements


    Required Skills/Abilities:

    • Ability to type at least 45 words per minute.
    • Excellent verbal and written communication skills.
    • Excellent interpersonal and customer service skills.
    • Excellent organizational skills and attention to detail.
    • Excellent time management skills with a proven ability to meet deadlines.
    • Proficient with Microsoft Office Suite or related software.
    • Ability to prioritize tasks and to delegate them when appropriate.
    • Ability to function well in a high-paced and at times stressful environment.
    • Appropriate work authorization or citizenship documentation for USA required.
    • Valid Driver's License
    • Dependable and reliable transportation

    Education and Experience:

    • High school diploma or equivalent required.
    • Notary Public for State of Nevada or ability to obtain Notary Public for State of Nevada
    • Clerical experience preferred.

    Physical Requirements:

    • Prolonged periods sitting at a desk and working on a computer.
    • Must be able to lift up to 15 pounds at times.
    • Must reside in the Las Vegas, Nevada area