Warehouse Manager - West Palm Beach - Loggerhead Marinelife Center

Description

Join us after hours for a lecture series featuring local scientists, conservationists, and photographers with brews

Loggerhead Marinelife Center's Guided Tour allows visitors to get a guided experience of our outdoor sea turtle hospital and meet our patients.

You can support Loggerhead Marinelife Center by "adopting" a sea turtle patient starting at just $40. Your adoption directly benefits the continued care and treatment of our sick and injured sea turtles.

As a 501(c)3 nonprofit organization, we rely on the generosity of our supporters. You can support our mission financially, by volunteering, or by spreading awareness.

Loggerhead Marinelife Center's Unwrap the Wave Initiative allows for students and community members to get into the "spirit" of conservation by collecting their candy wrappers from Halloween and recycling them.

We offer four society levels, including the Gordon Gray Circle and the Blue Friends Society. Explore all your options.

Loggerhead Marinelife Center offers exciting and rewarding career opportunities and internships.

The Warehouse Manager is responsible for overseeing all warehouse operations supporting a multi-location retail organization. This role has full ownership of all merchandise receiving, inventory accuracy, inter-location transfers, and annual inventory counts.

This is a hands-on leadership position responsible for execution, supervision, and accountability. The Warehouse Manager directly supervises a full-time Warehouse Assistant/Driver and works closely with retail leadership to ensure product moves accurately, efficiently, and on schedule across all locations.

The home base for this position is at the Loggerhead Marinelife Center warehouse located at 8125 Monetary Drive, West Palm Beach, FL 33404.

Key Responsibilities

Warehouse Operations & Logistics

• Manage all daily warehouse activities, including receiving, storage, picking, packing, transfers, and deliveries
• Maintain an organized, efficient, and safe warehouse environment
• Establish and enforce warehouse procedures and workflows
• Monitor space utilization and inventory flow to support retail demand
• Support new store openings, special events, remodels and/or major inventory shifts as needed
• Coordinate deliveries for other corporate departments as needed, while maintaining clear priorities, ensuring uninterrupted support for retail operations

Merchandise Receiving (Primary Responsibility)

• Receive all incoming merchandise for the retail department
• Verify shipments against purchase orders, packing slips, and invoices
• Ensure all receiving is accurately entered into the POS/inventory system
• Resolve discrepancies related to shortages, damages, or incorrect shipments
• Ensure receiving documentation is complete, accurate, and audit-ready
• Communicate receiving status and issues to retail leadership and finance
• Maintain accurate inventory records across warehouse and retail locations
• Oversee cycle counts and inventory spot checks as needed
• Plan, organize, and execute the annual full physical inventory count
• Coordinate inventory count schedules, staffing, and procedures
• Reconcile inventory variances and support post-inventory adjustments
• Partner with leadership and finance to ensure inventory integrity

Inter-Location Transfers

• Oversee all transfers between the warehouse and retail locations
• Ensure transfers are picked, packed, scanned, documented, and delivered accurately
• Confirm transfer paperwork accompanies all shipments
• Coordinate delivery routes and schedules with retail locations
• Ensure receiving locations properly verify and receive transferred inventory
• Directly supervise the Warehouse Assistant/Driver
• Assign daily responsibilities and prioritize workload
• Train staff on receiving, transfers, inventory control, and safety
• Hold team members accountable to procedures and timelines
• Communicating staffing needs and performance concerns to leadership

Systems, Reporting & Communication

• Utilize POS and inventory systems (e.g., Heartland Retail, NetSuite, or similar)
• Maintain organized physical and digital inventory documentation
• Provide reports related to receiving, transfers, and inventory accuracy
• Identify process improvements to increase efficiency and reduce errors
• Serve as the primary warehouse point of contact for the retail department

Physical Requirements

• Ability to lift up to40lbs
• Ability to work in a warehouse environment with physical activity throughout the day

Key Success Measures

• Accurate and timely receiving of all merchandise
• Clean, organized, and efficient warehouse operations
• Accurate inventory and successful annual inventory execution
• On-time and error-free transfers to retail locations
• Strong communication and leadership

Qualifications

• 5+ years of warehouse distribution and management experience, preferably in retail or multi-location environments
• Supervisory experience
• Demonstrated experience with high-volume receiving and inventory control
• Proven experience planning and executing annual physical inventory counts
• Experience supervising warehouse or logistics staff
• Strong organizational and problem-solving skills
• High attention to detail and process discipline
• Proficiency with inventory systems, POS software, and Excel
• Valid driver's license required

Physical Demands + Work Environment

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required tosit;use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand and walk. The employee is frequently required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Introductory Period

It is the policy of LMC that all team members, including newly hired, transferred and promoted team members, will be carefully monitored and evaluated for an initial introductory period on the job. After satisfactory completion of the introductory evaluation, such team members will be evaluated on an annual basis.

Notes

This is a full-time, salaried, exempt and non-essential position. The successful incumbent may be requiredtoperform tasksbeyondthescopeofthisjobdescriptionasrequested bythesupervisor. This recruitment may be used to select candidates for additional open positions. It is our policy that all team members, including newly hired, transferred, and promoted team members, will be carefully monitored and evaluated for aninitialintroductory 3-monthperiod onthe job. After satisfactory completion of the introductory evaluation, such team members will be evaluated on an annual basis.

Founded in 1983, Loggerhead Marinelife Center is a leading cultural attraction in South Florida that provides open access to all guests. Today the Center is a global leader in the research, rehabilitation, and protection of sea turtles, serving our broader mission to promote ocean ecosystem conservation. Annually we reach 900,000 guests with our transformational education programs and partner with nearly 100 organizations across six continents and 16 countries in ocean conservation. In early 2022, we opened a new 27,500 square-foot campus that greatly expands our exhibition, education, and convening space and doubles our medical facilities.

We love welcoming individuals who are also passionate about ocean conservation and sea turtle rehabilitation, and we'd love for you to explore donating your talents and time.