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    Front Desk Agent - Grand Rapids, United States - Spire Hospitality

    Spire Hospitality
    Spire Hospitality Grand Rapids, United States

    1 week ago

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    Description

    Job Overview:


    Greet and register guests, provides prompt and courteous service, and closes out guest accounts upon completion of stay to meet high standards of quality.


    Responsibilities and Duties:


    • Greet customers immediately with a friendly and sincere welcome. Use a positive and clear
    speaking voice, listen to understand requests, respond with appropriate action and provide accurate
    information such as outlet hours and local attractions.


    • Complete the registration process by inputting and retrieving information from a computer system,
    confirming pertinent information including number of guests and room rate. Promote marketing
    programs. Make appropriate selection of rooms based on guest needs. Code electronic keys. Nonverbally
    confirm the room number and rate. Provide welcome folders containing room keys,
    certificates, coupons and refreshment center keys as appropriate. Requires continual standing and
    movement throughout front office.


    • Verify and imprint credit cards for authorization using electronic acceptance methods. Handle cash
    make change and balance an assigned house bank. Accept and record vouchers, travelers' checks,
    and other forms of payment. Perform accurate, moderately complex arithmetic functions using a
    calculator. Post charges to guest room and House accounts using the computer.


    • Promptly answer the telephone using positive and clear English communication. Input messages
    into the computer. Retrieve messages and communicate the content to the guest. Retrieve mail,
    small packages and facsimiles for customers as requested.


    • Close guest accounts at time of check out and ascertain satisfaction. In the event of dissatisfaction,
    research and attempt to resolve problem within established guidelines; may include turning
    problem over to a supervisor.


    • Field guest complaints, conducting through research to develop the most effective solutions and
    resolve complications such as location changes or credit issues. Listen and extend assistance in
    order to resolve problems such as price conflicts, insufficient heating, or air conditioning, etc.
    Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and
    implement detailed steps by using experienced judgment and discretion.


    • Summon guest service personnel for assistance to escort guests to their rooms as appropriate.
    • Provide safety deposit boxes for guest by escorting them to the vault room, assisting the customer
    in opening the deposit box lock.


    • Operate facsimile machine to send, receive, and log incoming transmissions. Notify guests of
    incoming faxes using the message function of the computer.


    • Use the photocopier to make copies of items as required.
    • File registration cards in room number order.
    • Retrieve registration cards from the files for each check out.
    • Other duties as assigned by the supervisor such as assisting PBX operators or reservations agents.

    Specific Job Knowledge and Skills:


    The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.


    • Considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error.
    • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and help resolve conflicts.
    • Ability to stand and move throughout the front office and continuously perform essential job functions.
    • Ability to read, listen and communicate effectively in English, both verbally and in writing.
    • Ability to access and accurately input information using a moderately complex computer system.
    • Hearing and visual ability to observe and detect signs of emergency situations.
    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

    However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

    41 CFR c)
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