- Provide general administrative support to one or more managers.
- Provide administrative support requiring a complete knowledge of department functions.
- Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information.
- Assist in special projects as assigned.
- Recommends improvements on administrative procedures and implements changes.
- Responsible for organization and maintenance of department filing system including potentially confidential data.
- Ensure department supplies needs are met.
- Manage department communication for manager(s) including mail and email.
- Respond to various inquiries for information according to general guidelines.
- Coordinate meetings, maintains calendars, makes travel arrangements, etc.
- May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
- May provide guidance and training to less experienced administrative staff.
- Contacts are frequent with individuals representing other departments, and/or representing outside organizations.
- Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.
- Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.
- Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion.
- Bachelor's Degree strongly preferred or Secretarial Certificate
- Experience with SharePoint content administration
- Experience supporting senior-level business leaders in a pharma or biotech environment
- Experience in audit
- Familiarity with pharma industry and Business organization in particular
- Excellent verbal and written communication skills
- High ethical standards, maintenance of confidentiality
- Ability to prioritize effectively
- Ability to navigate organization with minimal direction, in support of completing task
- Strong initiative, tact, communication, and interpersonal skills a must
- Organized and committed
- High School Diploma or GED and 5+ year's administrative experience
- Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)
Administrative Assistant II - Cambridge, United States - Pyramid Consulting, Inc
Description
Immediate need for a talented Administrative Assistant II. This is a 12+ Months contract opportunity with long-term potential and is located in Cambridge, MA (Onsite). Please review the job description below and contact me ASAP if you are interested.
Job ID:
Pay Range: $25 - $32/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Notes: Role is fully onsite
• Local candidates only
• Paid parking is required at this site
• Role will support 4-5 Managers/ Executives Must have:
• HS Diploma 5 + years of experience/ BS Degree 3+ years of experience
• Experience supporting senior-level business leaders
• Strong follow through skills, ability to take initiative
• Previous experience with auditing
• Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others) MS Teams or Zoom
• Previous project experience, coordination or assisting with projects (ex: edit policy documents, format, design and structure existing documents; review and track invoices; design power points for meetings)
• Strong Power point experience, creation and editing
• Detailed orientated, experience with reviewing content and policy documents
• Enthusiastic, team player Nice to Have:
• Experience in previous Pharma or biotech environment
Key Responsibilities:
Key Requirements and Technology Experience:
Our client is a leading Pharmaceutical organization and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.