Assistant to the Dean, School of Business and Technology - New York City, United States - Fashion Institute of Technology

Description

Job Description:

The Assistant to the Dean (ATTD) will provide a wide range of executive, administrative, and operational support to the Dean of the Jay and Patty Baker School of Business and Technology (the Baker School), including high-level, confidential, and professional functions. The ATTD directs the daily administrative operations of the Deans office, serving as a consultant to the Dean on all matters pertaining to the functioning of the Baker School, providing leadership and direction to ensure the effective operation and delivery of programs within the Baker Schools 10 majors. The ATTD functions as a gatekeeper to ensure prioritization of the Deans time.

Responsibilities & Essential Functions

Proactively support and oversee Dean's day-to-day administrative support needs.

Supervise staff in the Office of the Dean; oversee staff operations in 10 Baker School programs.

Provide and oversee high-level administrative support in the Office of the Dean, including faculty hiring, departments' tenure and promotion processes (CCE, reappointments, promotions).

Provide and oversee high-level operational support in the Office of the Dean.

Provide assistance and oversee administrative planning for Office of the Dean events, initiatives, and projects, including accreditation activities (ACBSP and Middle States), special projects, scholarships, etc.)

Assist with the Baker Scholar program including review of applications, counseling of students, collaborating with advisors, etc.

Plan, execute, and manage special projects according to deadline and within budget.

Write, edit, and/or proofread multiple documents, correspondence, confidential letters, promotional pieces, and online/virtual publications.
The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:

Bachelor's degree required.

Minimum of 3-5 years of professional work experience in a complex administrative unit or 5 years of experience as an executive assistant.
Preferred Qualifications:

Master's degree, preferably in higher education, business administration, public administration or professional studies preferred.

7+ years of professional experience in an academic/higher education setting or a non-profit environment, providing support for senior level leadership preferred.

Certification in Microsoft Office Suite, Google Suite, or Project Management Software.
Knowledge, Skills, & Abilities:

Administration and Management: strategic planning, resource allocation, leadership technique, project management, organization, multitasking skills, coordination of people and resources, project management, creative thinking; corporate technology (Banner, Brio, Finance Enterprise, LMSs, other proprietary data management systems; office procedures such as managing files and records, workplace terminology, customer service, accounting principles and practices, labor relations, marketing strategies, and tactics. Communications, dissemination techniques, and methods.

Communications: excellent writer and editor to communicate as appropriate for the needs of the audience, strong comprehension and ability to convey information effectively, taking time to understand the points being made, asking questions as appropriate, good judgment, tact, diplomacy, discretion, and ability to maintain confidence.

Critical Thinking: identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Evaluating and enhancing individual, team, or organizational performance, coupled with effective time management skills for self and others.

Evaluating and enhancing individual, team, or organizational performance, coupled with effective time management skills for self and others.

Additional Information:

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary

Salary: $85,860- $92,006 per year

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $85,860- $92,006 per year with step increments per Salary Schedule 96, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

Retirement Plans

Health Care Plan and Dental Plan

Employee Assistance Program

Flexible Spending Account

Commuter Benefit Plan

FIT Tuition Exemption Program

Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

Paid Time Off (Vacation, Personal, Sick and Holidays)

4-day Summer Workweek
For a full list of FIT benefits, visit our benefits webpage .

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at or via email at

Visa Sponsorship

Fashion Institute of Technology is not able to provide visa sponsorship for this position.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, ,

Americans with Disabilities Act (ADA) Requirements

This position will be required to constantly read and comprehend, occasionally perform calculations, constantly verbally communicate, frequently analyze, and constantly write. The working conditions for this position will be on campus primarily in an office environment or residence hall. The physical requirement for this position will require occasional sitting, constant standing, occasional bending, frequent walking, and occasional lifting 10 lbs. or less.

Application Instructions:

In order to considered for this position, please submit the following documents online:

Resume

Cover letter

Unofficial transcript

A list of three references with telephone numbers and email addresses
Returning Applicants - Login to your FITNYC Careers Account to check your submitted application materials.

Review of applications will begin immediately until the position is filled.

Please note that due to the volume of applications, we will not be able to contact each applicant individually.

Additional information about the Fashion Institute of Technology can be found at: .

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for an Assistant to the Dean.