Manager, Projects - Portland, United States - Oregon Health & Science University
Description
Department OverviewOHSU is proud to be designated a Magnet hospital by the American Nurses Credentialing Center. Just 9 percent of U.S. healthcare organizations hold this designation.
We pride ourselves in not only serving our community with the highest of accolades but also pushing a multifaceted mission that strives for excellence within the OHSU Culture.
OHSU is hiringWe offer a variety of benefits on top of joining a thriving organization:
Medical, dental and vision coverage at low or no cost to employees
Covered 100% for full-time employees and 88% for dependents
Several retirement plans to choose from – Oregon Public Service Retirement Plan and University Pension Plan, voluntary savings plans (403b, 401a and 457b)
Up to 200 hours (equal to 25 full days) a year of paid time off
96 hours of sick leave a year (prorated by FTE status)
Commuter subsidies
Tuition reimbursement
Access to group life insurance, disability insurance and other supplemental benefits
Annual Raises
Employee discounts to local and major businesses
Childcare service discounts
Growth/Development Opportunities
We want you, apply and work with us today
The objective of this position is to manage clinical support services and associated operations to meet the clinical, service, and business objectives of the Support Services Departments, Hospital Transportation, Equipment Pool Services and Specialty Services & Supplies, to identify and implement financial and purchasing practices that will result in operational efficiencies and budgetary compliance.
The position manages the Specialty Services & Supplies Department, in the procurement of specialty supplies and minor equipment budgeted at over $2 million annually.
The position manages the Patient Care Services Division discretionary capital budget of $1.5 million, a strategic capital budget of $5 million to $10 million, and a clinical equipment capital replacement budget typically exceeding $20 million annually.
The position is responsible for managing purchases in order to maximize value and purchasing power and interfacing with the clinical provider community to ensure patient care needs are met.
The position is responsible for managing equipment planning, purchases, and logistics for construction projects within Patient Care Services such as development of new inpatient nursing units, clinical spaces, and surgery locations with multiple equipment budgets exceeding $50 million.
This position manages the Hospital Transportation Department, which has 24/7 responsibility for the transportation of patients and materials, Lift Team, and mail delivery within the OHSU Healthcare.
This position manages the Equipment Pool and the work of technicians who manage, distribute, clean, and maintain 3,200+ individual pieces clinical equipment utilized in the patient care departments at OHSU.
Function/Duties of Position
Specialty Services & Supplies
Leadership
Directs the work of all Specialty Services & Supplies staff. Responsible for hiring, orientation, performance assessment, and disciplinary actions.
Actively seeks to resolve staff issues.
Evaluates staff performance; completes annual performance appraisals and maintains efficient office operations and timely accomplishment of tasks
Demonstrates leadership practices, which influence others so that the mission, vision, goals and objectives of Specialty Services & Supplies and Hospital are achieved.
Actively participates in ongoing or ad hoc committees or task forces to identify and resolve supply constraints and project or construction barriers.
Ensures the staffing needs of the department are met by projecting needs, interviewing and hiring employees to fill vacant positions and resolving staffing issues to ensure the department's workload is handled effectively.
Supports Specialty Services & Supplies staff in meeting their highest level of personal growth, satisfaction and professionalism.Service & Quality
Directs the provision of personalized, coordinated quality services, which are responsive to changing health care trends so that customer demands are met.
Formulates unit goals and objectives, which are reflective of the philosophy of Specialty Services & Supplies Department; interprets goals and identifies measurable objectives and monitors progress toward achievement of specified goals in keeping with operational standards.
Compliance/Communication
Facilitates department meetings and department communications.
Facilitates communication between Nursing Units and/or Ancillary Departments, Design & Construction staff, Contractors and Architects with Specialty Services & Supplies.
Ensures the competency of Specialty Services & Supplies staff and their understanding of policies and regulations pertaining to new projects and construction guidelines and Patient Care Services.
Communicates plans and decisions to Specialty Services & Supplies staff and provides for communication linkages between staff and administration ensuring the flow of accurate and timely information.
Practice
Directs the development of key competencies (technical skills, critical thinking, human relationship skills) for each type of staff position so that role performance is continually maintained/improved at the highest level.
Maintains personal and professional growth and the professional development of staff by participating in educational programs and professional organizations.
Determines necessary resources, contacts and required procedural administrative actions and ensures product standardization protocol is maintained within hospital and clinics
Financial Management
Monitors expenditures to ensure compliance within fiscal constraints and explains any variances.
Reviews and evaluates the allocation of resources to ensure cost effective, efficient, productive, competitive operations while maintaining the delivery of quality care to patients.
Authorizes all Oracle requisitions for Patient Care Services with fiscal authority limit of $25,000 for goods, services, and capital equipment
Designs objectives, allocates resources, assigns tasks, tracks and reports progress and budgets
Serves on Value Analysis Committee and facilitates evaluations and training of highly technical and sophisticated equipment and supplies
Determines necessary resources, contacts and required procedural administrative actions and ensures product standardization protocol is maintained within hospital and clinic
Hospital Transportation
Leadership
Directs the work of all Hospital Transportation staff. Responsible for hiring, orientation, performance assessment, and disciplinary actions.
Actively seeks to resolve staff issues.
Demonstrates leadership practices, which influence others so that the mission, vision, goals and objectives of Hospital Transportation and Hospital are achieved.
Directs educational support for Hospital Transportation staff and new employee orientation.
Prepares staffing plan, reviews and approves work schedules to ensure adequate staff coverage 24/7.
Ensures the staffing needs of the department are met by projecting needs, interviewing and hiring employees to fill vacant positions and resolving staffing issues to ensure the department's workload is handled effectively.
Supports Hospital Transportation staff in meeting their highest level of personal growth, satisfaction and professionalism.Service & Quality
Directs the provision of personalized, coordinated quality services, which are responsive to changing health care trends so that customer demands are met.
Formulates unit goals and objectives, which are reflective of the philosophy of Hospital Transportation Services; interprets goals and identifies measurable objectives and monitors progress toward achievement of specified goals in keeping with operational standards.
Compliance/Communication
Facilitates department meetings and department communications.
Facilitates communication between Nursing Units and/or Ancillary Departments with Hospital Transportation
Ensures the competency of Hospital Transportation staff and their understanding of policies and regulations pertaining to Hospital Transportation and Patient Care Services.
Communicates plans and decisions to Hospital Transportation staff and provides for communication linkages between staff and administration ensuring the flow of accurate and timely information.
Practice
Directs the development of key competencies (technical skills, critical thinking, human relationship skills) for each type of staff position so that role performance is continually maintained/improved at the highest level.
Maintains personal and professional growth and the professional development of staff by participating in educational programs and professional organizations.
Partners with medical and nursing staff and other disciplines in the establishment of patient care goals.
Financial Management
Monitors expenditures to ensure compliance within fiscal constraints and explains any variances.
Reviews and evaluates the allocation of resources to ensure cost effective, efficient, productive, competitive operations while maintaining the delivery of quality care to patients.
Coordinates and supervises Equipment Pool Technicians; develops work standards; establishes and implements equipment cleaning and distribution procedures.
Establishes and monitors work flow; determines work assignments, and assigns staff accordingly; schedules equipment activities according to urgency of need; schedules equipment stocking, deployment and cleaning activities without interruption to patient service.
Consults with clinical staff regarding equipment/material problems to obtain sufficient information to expedite the problem in order to minimize downtime.
Reviews potential safety hazards regularly and documents actions taken to eliminate them
Performs regular checking of stocking for accuracy and efficiency of procedures
Reports statistical data collected and action taken regarding quality of operation and performance to Director.
Performs individual performance evaluations to ensure the overall satisfactory performance of the department.
Established clear and concise work procedures and explanations, assessing performance levels by monitoring results and providing positive
Monitors status of nursing units yearly itemized budgets, as pertains to medical and non-medical equipment and supplies
Notifies Department Directors of budget progress and proceeds with necessary adjustments as needed
Identifies potential reimbursement possibilities and billing discrepancies within the nursing division charge master; reviews existing methods and procedures; initiates steps and modifies as necessary to comply with Patient Business Services policies and procedures.
Participates as a leader, facilitator, and/or member of management meetings/committees, Department Director forums, and other organization-wide meetings
Creates a positive climate for organizational change initiatives
Acts as an internal and external role model in supporting, promoting, and adhering to OHSU's mission, vision, philosophy, and Code of Conduct.
Adheres to and assures compliance, within scope of responsibility, with OHSU Code of Conduct, OHSU policies, rules and regulations
Performs staff member requirements as outlined in the Compliance Section of the Core Competencies.
Required Qualifications
Bachelor's degree in Business, Health Administration or related field OR High school diploma/GED plus 5 years of work experience.
Two years' work experience in the healthcare field; three years management experience.
Proficient in prioritizing and coordinating multiple tasks Knowledge of best practice skills Previous employee management experience
Knowledge of general and specialized hospital equipment
Database (Oracle), spreadsheet and word processing proficiency
Proficiency in general math; ability to organize and assemble statistical information
Must be able to effectively utilize oral and written communication skills Ability to work and to develop systems independently
An understanding as to the network of clinical and administrative contacts is essential in order to function efficiently in this capacity.
Must be able to perform the essential functions of the position with or without accommodation
Preferred Qualifications
Master's degree in Business or Health Administration preferred
Previous experience in management or leadership position with responsibility for managing staff, including performance management.
Proficiency in contract purchasing and negotiations practices
Proficiency in budgeting and standardization practices Experience in planning, coordinating and monitoring of large-scale projects Knowledge in patient billing and inventory control
Basic understanding of OHSU University Hospital and Clinics' policies and procedures and guidelines preferred
Additional Details
Salary Range:
$99, $168,854.40 per year (Commensurate with qualifications, experience and internal equity)
Requires prioritization of multiple projects, activities, and assignments Frequent interruptions in an environment of frequent change and fluctuations May be exposed to excessive auditory and visual stimulation
May be required to attend out-of-town conferences according to hospital travel and reimbursement policies May be exposed to body fluids, tissue, possible radiation exposure and infectious processes
Subject to computer work for several hours, as needed
Able to utilize all patient care equipment and office equipment within work area.
Standing:
on concrete, vinyl, or carpeting up to 4 hours per day and intermittently
Sitting:
chair/stool continuous up to 8 hours per day and intermittently
Changing position:
intermittently, as needed
Walking:
intermittently up to 4 hours per day on concrete, vinyl, and carpeting
Carrying:
up to 50 pounds (supplies, equipment, etc) for intermittent periods and distances
Pushing/Pulling:
up to 100 pounds, intermittent, throughout day Bending: from the waist and knees, frequently throughout day
Reaching/handling:
fine manipulation, repetitive, gross motor requiring full ROM in upper extremities, including overhead reaching.
Twisting:
All ROM required, intermittent periods, throughout day Climbing: staircase, intermittently throughout the day
Crawling:
infrequent but possible on vinyl, carpet surface.
All are welcome Oregon Health & Science University values a diverse and culturally competent workforce.
We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status.
Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at or#J-18808-Ljbffr