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    Office Administrator - Columbus, United States - Hill International

    Hill International
    Hill International Columbus, United States

    2 weeks ago

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    Description

    Hill International is seeking an Office Administrator in Columbus, Ohio

    As office receptionist, you play a key role in that we entrust you with greeting clients, suppliers and visitors directly, via emails, phone calls or direct mail. You must show good communication and customer service skills in order to ensure efficiency with the role. Other responsibilities are:

  • Ensure that the outgoing and incoming mail is allocated to the right staff
  • Organize and assist fellow employees with meetings, conferences and direct telephone calls
  • Communicate effectively with others as inquiry's are made
  • Manage and maintain the paper and electronic filing system
  • Order equipment, office supplies and other office items as required
  • Set up conference rooms for meetings and after all meeting clear items to prepare for the next

    • As administrative assistant, we expect that you will help maintain the efficiency of the day-to-day office work by providing support and assistance to key leadership and managers. You must show professionalism and the ability to work under pressure when given any task. Duties include:

  • Act as right hand to the area and regional manager in support of project invoicing, client communications, human resource actions and activities
  • Assist in coordination of key events, actions and meetings with local region administrative staff, as necessary
  • Support the region with coordinating and the assembly of brochures, proposals, and other marketing material
  • Input, file and manage data that is stored within the local network systems
  • Ensure that documents, reports and presentations are set up prior to all meetings
  • Assist local project management staff, as necessary

    • As assistant office manager responsibilities include:

  • Organize the office's operations and procedures in order to run an efficient office
  • Work with the Broadview Heights Office Manager to assist in onboarding for local staff
  • Including IT equipment, safety equipment (PPE), etc.
  • Process and coordinate vendor invoice and payments with regional staff
  • Interact and manage all building management relationships
  • Minimum of 5 years' experience with administrative and accounting/billing at a construction firm
  • Four-year college degree is preferred, but not required
  • Microsoft Outlook and Office Suite skills, including advanced Excel skills
  • Strong verbal and written communication skills
  • Strong multi-tasking skills

    • Depending upon your employment status, Hill's comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

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