Facility Operations Lead - San Francisco, CA, United States - Faces SF

Description

In our vision, every child will reach their unique potential within a safe and joyful learning environment and every family will access a network of support that promotes well-being, opportunity, and community.

Visit our website to learn more.

The Director of Facilities & Operations will lead the design and implementation of processes, policies, and procedures to ensure beautiful and safe learning and working environments for our families, children, clients, and staff.

In partnership with the COO, the Director also will develop the longer term operations and facilities plan and vision, including minor and major renovations, to forward our strategic priorities and potential growth.

Facilities Management (40%)
Oversee facilities planning and maintenance of 3 early childhood education centers and 2 administrative spaces, including outdoor space, playgrounds, and landscaping
Evaluate and develop effective building maintenance protocols, manuals, ticket systems, etc., to ensure quality, thoroughness, and timely completion of work
Coordinate maintenance and compliance of all building systems, including fire/life safety, plumbing, HVAC, and electrical
Oversee emergency management plan (mitigation, preparedness, response, recovery); Oversee security systems and personnel at child-care centers
Develop and oversee project plans for minor and major renovation projects, including overseeing architects, contractors, and other consultants and partnering with landlord
Research and select vendors and contract services, negotiate service agreements, and oversee vendor performance to assure full compliance with service agreements
Review monthly vendor costs and prepare budget variance analyses and forecasts
Lead the development/oversight of leases through terms negotiation, maintenance planning, compliance and requirements, and ongoing landlord relationship development
Develop facilities growth plan for property acquisitions, lease, and purchase, as needed
Develop plan to increase environmental management and increase green/eco practices
Operations (35%)
Analyze current operational processes and performance, set goals and systems for increased efficiency and productivity, and recommend solutions for improvement where necessary
Adhere to the organization's funding and contract compliance policies and standards and ensure that laws and regulations are followed
ensure coverage compliance

Partner with the People and Culture team on new staff onboarding, including coordinating necessary paperwork, workstation and system set-up, office orientation, safety training, etc.

Oversee workflow, contract, and management of outside IT consulting company
Maintain inventory and allocate technology (equipment, emails, phone extensions, etc.
Provide "guide-by-the-side" support for staff on IT issues, setup, etc.
Oversee IT security policies and procedures, as well as cyber security coverage compliance

Coordinate and lead monthly meetings with center-based operations and facilities staff
Work with Senior Director of Finance and COO on budget planning and monitoring
Minimum of 10 years of experience leading operations and facilities functions; minimum of 3 years working in operations and facilities in a school setting
Familiarity with construction, architecture, and various systems, such as HVAC and electrical
Strong communication skills, including negotiation and report writing
Ability to meet required state, federal, local, and CDC standards (including but not limited to fingerprint clearance, negative TB test, First Aid, and CPR)
A deep commitment to aligning with FACES SF values, especially around equity, inclusion, and belonging for all our stakeholders
Three weeks of vacation, twelve sick days, paid holidays, including one-week winter closure between Christmas and New Year's
A retirement plan with employer match up to 7% of your salary
A chance to positively impact the lives of young children and their families
We embrace diversity in all forms- race, gender identity, sexuality, country of origin, religion, or ability.