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    • Accounts Payable Specialist - Santa Maria, CA - Rancho Laguna Farms

    Rancho Laguna Farms
    Rancho Laguna Farms Santa Maria, CA

    2 months ago

    Description

    Rancho Laguna Farms is a commercial berry and row crop grower based in the Santa Maria Valley. We are seeking an Accounts Payable Specialist to provide financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    • Distribution of invoices to department managers for review and approval
    • Responsible for the accuracy of GL coding of all vendor invoices to proper cost center and daily entering of vendor invoices into Farmers Office
    • File approved and completed invoices and check stubs into document management system
    • Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data files
    • When applicable match purchase orders to invoices and enter invoices into accounting system
    • Reconcile processed work by verifying entries and comparing system reports to balances
    • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
    • Manages the weekly check runs for all companies and mails all payments on a timely basis
    • Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
    • Pay employees by receiving and verifying expense reports for advances; preparing checks
    • Develop and maintain active involvement with vendors and contact vendors with any invoice issues
    • Report sales taxes by calculating requirements on paid invoices
    • Ensure all vendors W-9's are current and accurate and issue 1099's annually as needed.
    • Annually maintain and archive historical records utilizing document management system including rents, LOC and bank statements when available
    • Develop improvements for the payment process and provide recommendations for vendor selection, preference and other best practices
    • Protect organization's value by keeping information confidential
    • Updates job knowledge by participating in educational opportunities

    MINIMUM REQUIREMENTS:

    • Knowledge of general accounting principles, accounts payable, regulatory standards and compliance requirements
    • Experience in Ag preferred, but not required
    • Proficiency in MS Office and Google Drive, including the ability to operate computerized accounting and spreadsheet programs.
    • Experience in Farmers Office a major plus
    • High degree of accuracy, attention to detail and confidentiality. Proficient in data entry and management
    • Excellent analytical, problem solving and decision making skills
    • Effective verbal, listening and written communication skills
    • Effective organizational, stress and time management skills
    • Demonstrates a sense of urgency and ability to meet deadlines
    • Ability to work independently or as a team member
    • Associates Degree or higher from a two year college or technical school preferred
    • 1-3 years accounts payable or general accounting experience

    ****NO Phone calls. Email/Indeed applications only.*****

    Job Type: Temporary

    Pay: $ $25.00 per hour

    Expected hours: 32 – 40 per week

    Work Location: In person

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