Assistant Project Manager - New York, United States - Savanna

Description

Job Title: Assistant Project Manager (Real Estate/Development/Construction)

Reports To: VP of Project Management

Savanna is a New York City and South Florida-based real estate investment and development firm whose in-house Project Development team is responsible for all of Savanna's construction and development projects, ranging from small office fit-outs to ground-up construction, starting at project inception and managing the entire design, construction, and closeout process.

Job description:

The Assistant Project Manager is responsible for coordination with Savanna's internal Acquisitions, Asset, Property Management, Construction & Leasing teams, and design consultants for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. This position reports directly to the Senior Project Manager and Director of Development.

Responsibilities include, but are not limited to:

Weekly Meetings and Coordination

• Attend weekly meetings with the internal Asset Management & Leasing Teams
• On-site presence representing owner at weekly construction meetings reviewing field conditions, and assisting with status reporting.

Project Oversight and Coordination

• Coordination with and oversight of the Design Team, Consultants, and Contractor.
• Review, coordinate, and manage all project deliverables in design, marketing, branding, and construction.
• Assisting Project Managers with GC/CM punchlist & closeout, including warranties & as-builts.

Contract and Document Management

• Distribute, review, and negotiate contracts and proposals with third-party consultants, contractors, and vendors.
• Contract, Change Order, and invoice processing, including Procore Administration.
• Tracking paperwork required for DOB/DOT/FDNY Permit Applications.
• Tracking bidding and construction RFIs and submittal status.

Project Evaluation and Documentation

• Master project schedule creation, management and status reporting, Budget, and cost management, and cash flow projections.
• Review of construction billings, including Lender deliverables and walkthroughs.
• Assisting Project Managers with DOB permit closeout and TCO requirements.

Quality Control and Regulatory Compliance

• Construction Document review, quality control & approval.
• Oversight of the entitlements process including zoning, land use, and city agency approvals.
• Tracking Certificates of Insurance for consultants and contractors.

Project Close-Out and Tenant Coordination

• Punchlist management and ensure complete project close-out package is delivered.
• Lease or end user negotiation diligence, understanding lease obligations, and tenant coordination

Preferred Qualifications:

• Bachelor's degree in a relevant field
• Experience as an Assistant Project Manager in a relevant setting, ideally 1-3+ yrs experience in ground-up residential and/or hospitality.
• Ability to multi-task and manage multiple projects in a challenging, fast-paced environment
• Interpersonal skills and ability to work with and manage cross-functional teams
• An eye for detail and accuracy, and exceptional organizational skills.
• Strong computer skills in Microsoft Excel, Office, and Project
• Experience with Procore or other online Project Management tools