AP/AR Payroll Specialist - Raleigh, North Carolina, , United States

The Food Bank of Central & Eastern North Carolina is an exciting, Challenging, and rewarding place to work. Our Vision: No one goes hungry. Our Mission: Nourish people. Build solutions. Empower Communities.  We are an equal opportunity employer and are known for our Core Values o ...

Job description

The Food Bank of Central & Eastern North Carolina is an exciting, Challenging, and rewarding place to work. Our Vision: No one goes hungry. Our Mission: Nourish people. Build solutions. Empower Communities.  We are an equal opportunity employer and are known for our Core Values of Respect, Integrity, Compassion, Dedication, Teamwork, and Fun

We are looking for an enthusiastic, team-oriented individual, who believes in the mission of our organization to join our vibrant team and contribute to a fun, positive and collaborative workplace.

The AP/AR Payroll Specialist is an integral part of the Finance Department and serves as the initial point of contact for our Vendors/Agencies and Coworkers. This individual will be responsible for accurate and timely payable and receivable functions related to the organization as well as bi-weekly processing of Payroll.

The AP/AR Payroll Specialist will have excellent customer service skills. The individual must have the ability to manage and analyze complex and high volumes of data and be deadline oriented with a high level of accuracy.

Job Responsibilities:  

Accounts Payable Processing (30%)

• Process external, internal invoices and ACH payments with accurate coding.
• Scan invoices through Ancora and enter data into the financial systems.
• Initiate ACH payments via vendors websites and/or Bank Acct.
• Review and verify monthly ACH vendors are drafted.
• Create payment journal for ACH vendor to post to general ledger.
• Collaborate and educate internal customers on proper account coding to confirm classifications.
• Ensure integrity of outgoing payments and cash flow.
• Request W9s and other documentation to ensure authorized payments.
• Work to resolve vendor issues promptly and courteously.
• Initiate weekly credit card reports to obtain receipts from authorized company credit card holders.
• Create and distribute payments for expense reports on a weekly basis.
• Generate checks biweekly for vendor payments.
• Receive and record all cash, checks, credit card and ACH payments daily.
• Confirm monthly that Vendors are in compliance using Verify Comply website.
• Provide training on invoicing as needed to staff utilizing Ancora, and Job Router systems.
• Manage and maintain vendor files.

Accounts Receivable Processing (40%)

•  Record agency receivables and post to general ledger.
• Create credits and post to general ledger upon request
• Generate monthly statements for external agencies and organizations.
• Resolve agency discrepancies and work with agencies to assist with reconciliations of their accounts.
• Provide excellent customer service to agencies in tracking and collecting past due accounts.

Payroll Processing (20%)

•  Process bi-weekly payroll
• Send Bi-weekly Emails to management regarding Payroll
• Review of Timesheets for all staff and send emails with any discrepancies to mgt.
• Review final approval of timecards and time off requests
• Enter all changes to payroll and process and submit payroll

Other Financial Responsibilities (10%)

•  Provide requested W-9s.
• Maintain professional confidentiality.
• Provide schedules and reports required for annual financial audit and tax return.
• Perform other duties as assigned by the Director of Finance Operations and CFO.

The above statements are intended to describe the general nature of the work being performed by people assigned this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Qualifications:    

• Associate's degree in Business Administration or accounting.
• At least three years of accounts payable and receivable experience, or an equivalent combination of education and experience.
• At least 3 years of experience of Payroll Processing.
• Must believe in the mission of the organization.

Physical Requirements: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the essential functions of this position, the employee is regularly required to talk, hear, and interact without deliberate impediment (e.g. wearing or listening to headphones, etc.).  The employee is often required to sit and use their hands and fingers to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb, balance, lift and/or move up to 10 pounds, and to stoop, crouch or crawl.

Vision abilities required by this job include close vision.

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions.

Work Environment:

 While performing the responsibilities of the job, the employee is required to work in an office setting. Frequently, the employee will be required to drive an automobile. The employee will be required to interact with Food Bank personnel in the warehouse(s). In doing so, the employee will occasionally be exposed to moving mechanical parts and vehicles.The noise level in the work environment is usually quiet to moderate.

While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the described essential functions. The above statements are intended to describe the general nature of the work being performed by people assigned this job.  They are not intended to be an exhaustive list of all essential functions and skills required of personnel so classified.

EQUAL OPPORTUNITY EMPLOYER

We are an equal opportunity employer.  We do not regard race, color, religion, national origin, age, sex, pregnancy, marital status, disability, genetic information, veteran status, sexual orientation or any protected class characteristic when seeking to hire.  This practice, in addition to hiring, applies to our recruiting, training, transfers, promotions, job benefits, pay, dismissal practices, social and recreational activities, and any other term or condition of employment.

We care about our employees, our candidates, and our community. As such, please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits For You

We help YOU thrive. As a mission-based organization, we believe our team needs great support to help deliver on our work to Nourish People, Build Solutions, and Empower Communities. Our comprehensive benefits package includes:

• Medical, Dental and Vision Plans
• Health Spending Accounts + Employer Contributions
• Flexible Spending Accounts
• Paid Time off: including Holidays, Personal, Vacation, and Sick Time
• 403(b) with 5% Match after 90 days
• Paid Parental Leave
• Employee Assistance Program
• 100% Employer paid STD and LTD Insurance
• 100% Employer paid Group Life Insurance
• Voluntary benefits including Accident and Critical Illness
• Business Travel mileage reimbursement