Administrative Legal Assistant - New York, United States - Sinayskaya Yuniver

Description

Job Description

Sinayskaya Yuniver PC is a reputable law firm based in Brooklyn. We are currently seeking an Administrative Assistant to join our team. Your role involves multitasking administrative support, social media marketing, managing accounts receivable, and assisting with HR. Reporting to the Office Manager, you'll provide executive support in a collaborative setting.

Role Objective:

The Administrative Assistant will support internal and external stakeholders, ensuring our firm runs smoothly and efficiently.

Key Responsibilities:

1. Administrative Support:

• Provide general administrative support, including answering phones, managing calendars, handling correspondence, and assisting with data entry.
• Organize and maintain files and records. Assisting Case Manager with file room functions and organization.
• Assist in coordinating marketing activities and promotional events.
• Create and manage content for the company's website and social media platforms.

1. HR Coordination:
   • Assist with the recruitment process by posting job ads, screening resumes, and scheduling interviews.
   • Assist with employee benefits administration and inquiries.
2. Accounts Receivable:

• Generate and send out invoices to clients promptly and accurately.
• Follow up on outstanding invoices and ensure timely payment.
• Reconcile accounts receivable ledger and resolve any discrepancies.
• Maintain accurate records of transactions and update financial spreadsheets.

Skills and Qualifications:

• Prior administrative experience, familiarity with accounting and HR systems preferred.
• Strong organization, attention to detail, and discretion.
• Proficiency in Microsoft Office Suite and social media marketing.
• Excellent communication and time management skills

Preferred Attributes:

• Business acumen, commitment to excellence, and professionalism.
• Ability to handle sensitive information with care, a proactive team player.
• Customer service orientation and flexibility to accommodate business needs.

Please Note: This position may require occasional flexible hours to accommodate business needs.