- Comply with all policies and procedures; internal controls; board policies; and state, local, and federal laws as they pertain to the financial affairs of the district.
- Promptly report to the immediate supervisor or Superintendent any suspected violations of the code of ethics, such as theft, fraud, or any other dishonest act in the workplace.
- Act in an ethical and honest manner in all business transactions of the district.
- Maintain confidentiality of all data, files and general financial information of the district.
- Safeguard against unauthorized access to assigned computer system and electronic data.
- Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.
- Maintain a comprehensive understanding of all procedures outlined in the district's School Activity Fund Essentials (SAFE) manual.
- Adhere to district's organizational hierarchy regarding access to accounting systems and approval of transactions.
- Process, safeguard and account for all money generated and distributed in school-sponsored and/or student activities.
- Properly receipt all cash and secure prior to timely deposits with the district's depository bank.
- Prepare and make cash deposits for activity accounts, and maintain activity checkbook and ledger, as assigned.
- Assist with campus budget preparation, as needed.
- Perform routine bookkeeping tasks to maintain campus budget records.
- Prepare and process purchase requisitions and match invoices to purchases.
- Ensure invoices and shipments are complete and accurate.
- Receive, store, and issue supplies and equipment.
- Maintain inventory of fixed assets, equipment, and supplies.
- Prepare monthly and other periodic campus financial reports.
- Ensure that all information in reports and documents filed with the district, including expense, financial, travel, and similar reports and statements, are true and accurate.
- Prepare written correspondence, forms, schedules, and reports using personal computer.
- Enter and maintain accurate attendance accounting records.
- Prepare instructional materials, meeting agendas, various student lists, and campus communication as assigned.
- Register students, maintain demographic information, and verify accuracy of information.
- Compile, process, maintain, send and request student records.
- Enter and maintain accurate PEIMS data.
- Update and maintain accurate student immunization records.
- Monitor and process personnel time records including leave requests and report; compile information and submit to central office according to established deadlines.
- Maintain a daily staff attendance log and records for substitute teachers.
- Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
- Update handbooks, policy manuals, and other documents as assigned.
- Assist students, teachers, parents, and administrative staff as needed.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Schedule meetings and appointments and maintain calendar for principal and other staff, as assigned.
- Maintain school calendar of events.
- Assist in coordinating faculty meetings and campus activities.
- Sort, distribute, and deliver mail and other documents.
- Administer medication and assist students with medical needs in nurse's absence, as assigned.
- Attend all trainings associated with financial procedures and other trainings as directed.
- Participate in professional learning activities to improve job-related skills and demonstrate interest and initiative in professional improvement.
- Attend and participate in staff meetings and special events as assigned.
- Establish and maintain appropriate communication and a professional relationship with students, parents, and colleagues.
- Present for students a positive role model that supports the mission of the district and demonstrate behavior that is professional, ethical, and responsible as set out in the Texas Educator Code of Ethics.
- Maintain strict confidentiality of student and district information
- Tools/Equipment Used: Standard office equipment including computer and peripherals
- Posture: Prolonged sitting; moderate standing, kneeling/squatting, bending/stooping, pushing/pulling, twisting
- Motion: Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
- Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance
- Environment: Work in an office setting; exposure to contagious diseases
Secretary - Elementary Principal (24-25 school year) - San Angelo, United States - San Angelo Independent School District
Description
POSITION TITLE: Principal Secretary - ElementaryEXEMPTION STATUS: Non-exempt
REPORTS TO: Principal
TERMS OF EMPLOYEMENT: 11 months;24-25 school year
HOURLY SALARY RANGE: Minimum $13.98, Midpoint $17.48, Maximum $20.98
Primary Purpose:
Ensure the efficient operation of the campus administrative office and provide clerical services for administrators, teachers, and other staff.
Qualifications:
Education/Certification
High school diploma or GED
Special Knowledge/Skills
Ability to use computer and software to develop spreadsheets, databases, and perform word processing
Proficient keyboarding, file maintenance and 10-key skills
Effective organizational, communication (verbal and written), and interpersonal skills
Knowledge of basic accounting principles
Experience:
One to three years of secretarial experience, preferably in a public education environment
Major Responsibilities and Duties:
Financial Ethics
Professional Growth and Development