Finance Director - Sebastian, United States - City of Sebastian

Description

Salary : $103, $178,734.40 Annually

Location : Sebastian, Florida

Job Type: Full-Time

Job Number: Finance Director

Department: Administrative Services

Division: Finance

Opening Date: 04/11/2024

General Description of Duties

JOB SUMMARY
Under the direction of the City Manager, this position is responsible for planning, organizing, managing, and providing administrative direction and oversight for all functions and activities of the Finance Department, including fiscal management, accounting, billing, risk management, procurement and contract services; directing and administering the fiscal operations and activities of the City, which include investments, financial transaction processing, recordkeeping and reporting, vendor payments and payroll. Responsible for coordinating the production and the administration of the City's budget; coordinating assigned activities with other City departments, officials, outside agencies, and the public; fostering cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; and providing highly responsible and complex professional assistance to the City Manager in areas of expertise.

Please download, fill out, sign and submit all required documentation with your application:

Essential Job Functions

• Assumes full management responsibility for all financial functions, facilities, services, and activities, including finance, treasury, accounting, billing, procurement and insurance policies.
• Establishes City-wide accounting procedures, procurement policies, contract monitoring systems, internal control measures, financial reporting practices and budgeting process.
• Directs fiscal management of the City, including budget preparation, monitoring and presentation.
• Responsible for making revenue forecast, monitoring collections, and reporting significant deviations from expectations to the City Manager.
• Approves all payments and oversees that proper accounting procedures are used for processing collections and making payments, including handling of cash receipts, issuance of vendor checks, making bank wires and payroll disbursements. Approves payments by the use of City credit cards.
• Makes cash flow analyses; manages the investment portfolio and ensures that investments meet policy guidelines and that adequate cash is available to meet obligations; prepares periodic reports regarding investments to the City Council.
• Manages revenue collection programs including tax assessments, grants, license, or user fees, and other sources; monitors restrictions on the use of those collections and insures compliance with reporting or other provisions.
• Prepares analysis and submits recommendations to ensure cost recovery of municipal services and justifies adjustments to City fees and charges for services.
• Coordinate efforts to secure bond or bank note financing and identify the revenue source that can support the scheduled loan amortization payments.
• Prepares annual and 5-10-year revenue projections and determines the allowable funding sources that are allocated to specific projects in the capital improvement program.
• Coordinates with the County Property Appraiser with the State required process for holding public hearings and setting the property tax millage.
• Presides over operating budget and capital improvement program submittals and directs the preparation of an annual operating budget and capital improvement program, while working with the City Manager to determine the appropriate staffing and budget that should be funded to reach the desired levels of services to be attained by each department.
• Presents the budget and capital program and acts as a resource for the Budget Review Committee.
• Prepares periodic budget versus actual reports for review by the City Council.
• Advises and otherwise provides assistance and guidance to the City Council, City Manager, and other City staff and the public regarding financial matters.
• Supplies reports and information to other department heads regarding revenue and expenditure projections and provides assistance with handling unanticipated occurrences.
• Participates in the formulation of economic development goals, objectives, and policies that might enhance the fiscal position of the City.
• Develops and directs the implementation of goals, objectives, policies, procedures, and work standards for the Finance Department.
• Selects and sets work standards for Finance Department personnel; evaluate and review work for acceptability and conformance with industry standards; responds to staff concerns, provide training opportunities, work to correct performance issues in coordination with Human Resources and implement discipline and termination procedures.
• Develops and administers the budget for the Finance Department; approves all expenditures and manages the funds provided for staffing, equipment, materials, and supplies.
• Monitors changes in laws and regulations affecting City operations and implements policy and procedural changes as required.
• Oversees the development of invitation to bid and requests for proposals; insures the documentation for required products or services is clear and specific; insures the advertising and procurement processes are followed; evaluates bids and proposals; and makes recommendations for project awards; negotiates contracts and agreements and oversees them after award.
• Reviews executed contracts and agreements to insure compliance with renewal provisions and updates to bonds and insurance requirements.
• Oversees activities and provides administrative services to the Police Pension Plan or at least monitors their meetings if those services are performed contractually.
• Provides input to human resources functions and serves on the management team for negotiations of the collective bargaining agreements; provides input on employee salary or benefit changes.
• Coordinates risk management activities with the Human Resources Department and handles renewals or changes to property and liability insurance policies.
• Communicates effectively with other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
• Prepares, reviews, and presents staff reports on special projects as assigned by the City Manager.
• Approves City Council agenda transmittals from all departments and participates in the final review of the agenda prior to it being distributed.
• Acts as the liaison for the City with the elected officials and other outside public agencies regarding the financial affairs and fiscal management of the City.
• Coordinates the annual independent financial audit and implements any auditor recommendations.

ADDITIONAL FUNCTIONS

• Performs other related job duties as assigned.

Emergency Declaration Status:
Essential employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the employee's department head will make the determination as to who will be required to work.
Qualifications Education and Experience Guidelines

Education and Experience:
Master's Degree in Accounting, Finance, Business or Public Administration, or related field; and ten (10) years of experience in governmental finance or related field, to include five (5) years as a department head in charges of financial administration of a municipality within the State of Florida; or an equivalent combination of education and experience.
Special Qualifications:

• Designation as a Certified Public Accountant desirable but not required.
• Possession of a valid, State of Florida driver's license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.

Knowledge, Skills and Abilities:

• Considerable knowledge of the principles, practices and techniques of administration, organization, budget preparation, supervision, training and development, financial administration, and public relations.
• Knowledge of principles, practices, and techniques of financial administration in a public agency setting, including the interpretation of laws, regulations, policies, and procedures.
• Knowledge of labor contracts, budget management, and procurement.
• Knowledge of organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
• Knowledge of principles, best practices and legal requirements applicable to accounting, reporting and procurement activities for a municipal government in Florida.
• Knowledge of methods and techniques for the development of business correspondence, and information distribution; research and reporting methods, techniques and procedures.
• Knowledge of processes and reconciliation of revenues, expenditures, and technical transactions in compliance with all applicable Federal, State, and City rules, regulations, and ordinances.
• Knowledge of techniques of organizing and motivating individuals and groups.
• Knowledge of administrative problem-solving and the implementation of effective solutions.
• Knowledge of organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
• Knowledge of available information system technologies which enhance business practices.
• Knowledge of office administration practices, concepts, and automation applications.
• Knowledge of municipal code, directives, and procedures and of city services and operations.
• Knowledge and principles of customer service and telephone etiquette.
• Skill in researching and preparing highly complex specifications, solicitations, and contract documents.
• Skill in project and program management.
• Skill in the use of computers and software/program applications, e.g., spreadsheet and word processing applications, such as Microsoft Word, Excel, and Outlook.
• Skill in effective communication, both orally and in writing.
• Ability to develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas.
• Ability to prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
• Ability to interpret, apply, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Ability to plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
• Ability to select, train, motivate, and evaluate the work of staff and train staff in work procedures.
• Ability to research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Ability to effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of administrative services programs and administrative activities.
• Ability to conduct effective negotiations and effectively represent the city and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
• Ability to prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Ability to conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Ability to direct the establishment and maintenance of a variety of filing, recordkeeping, and tracking systems.
• Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Ability to use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Ability to think strategically and exercise considerable initiative and independent judgment.
• Ability to plan, assign, direct and supervise activities within the department.
• Ability to make decisions and initiate solutions to problems.
• Ability to conduct research, compile and analyze data and write reports.
• Ability to create and maintain a high level of professional and ethical standards of personal conduct for all employees of the department.
• Ability to present technical information clearly to laypersons and professional groups.
• Ability to supervise the work of others in a manner conducive to full performance and high morale.
• Ability to establish and maintain effective working relationships with the public, co-workers, city personnel, and other public or outside agencies.
• Ability to accomplish multiple tasks in an efficient manner.
• Ability to complete assignments accurately and on a timely basis.
• Ability to think and act quickly, calmly, and accurately in emergency situations in accordance with departmental rules and regulations.
• Ability to understand and follow both oral and written instructions.
• Ability to work independently with multiple assignments.

Supplemental Information & ADA Items

Desired Traits:
Be a knowledgeable worker; customer focused; one who values and respects others; drives to excel; believes in teamwork and collaboration; believes in continuous learning; demonstrates ethical behavior; and is supportive of change.
Performance Aptitudes:
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
Language and Communications Ability: Requires the ability to keep the supervisor informed of potential problems or unusual events. Requires the ability to respond to inquiries and concerns in a timely manner. Requires the ability to speak to people with poise, voice control and confidence. Must be able to communicate via a telephone. Equipment. Machinery. Tools. and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Functional Reasoning: Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion.
Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria. Includes exercise of discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.
Organizational Skill: Requires the ability to maintain documents in an organized and orderly manner.
ADA COMPLIANCE
The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Additionally, the following physical abilities are required:

• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Crouching: Bending the body downward and forward by bending leg and spine.
• Standing or Sitting: Particularly for sustained periods of time.
• Visual Acuity: Including color, depth perception, and field vision.

WORK ENVIRONMENT
Tasks are regularly performed without exposure to adverse environmental conditions such as dirt, dust, pollen, wetness, humidity, fumes, temperature, and noise.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time regular employees are eligible for vacation and sick leave.

To learn more details, visit the City of Sebastian website.