Operations Support Specialist - New York
1 day ago
Job description
Operations Support Specialist
ITnova is seeking a detail-oriented Operations Support Specialist to provide onsite administrative and operational support to the Port Authority Engineering Department.
Responsibilities
Enter, track, and maintain data for engineering agreements, ensuring accuracy and timely updates
Maintain and organize records in SharePoint and Excel, including tracking ledgers and documentation
Verify data accuracy and ensure compliance with authorization documents and procedures
Coordinate with Project Managers and staff to ensure proper submission of task orders and agreements
Prepare award letters, obtain signatures, and distribute finalized documents
Organize and maintain electronic files in SharePoint and other systems
Run and update reports in the B2G system and follow up on missing or incomplete information
Assist with preparing monthly and quarterly reports
Support federal program activities, including staffing and cost analysis
Prepare documentation for FTA and FEMA audit compliance
Draft procurement memos, RFP requests, and Notices to Proceed
Prepare and organize documentation for audits and compliance reviews
Required Qualifications
Bachelor's degree in Business Administration, Public Administration, Engineering, or related field
Advanced Microsoft Office skills, including:
SharePoint
Excel (formulas, tracking, data validation)
Adobe Acrobat
Strong data entry experience with high attention to detail
Excellent organization and time management skills
Ability to multitask and meet deadlines in a fast-paced environment
Strong written and verbal communication skills
Preferred Qualifications
Experience supporting engineering, procurement, or contract teams
Knowledge with SAP, ERP, OpenText, or similar systems
Experience with compliance reporting systems like B2GNow
Experience supporting federal compliance (FTA, FEMA)
Experience coordinating with multiple stakeholders
Benefits:
Medical, Dental & Vision benefits
401k
Paid-time-off
Paid holidays
Training reimbursement
ITnova is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.
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